Office Manager

Key Responsibilities

• International Jobs Responsibilities
  • Ensure all eligible employees maintain current passports and coordinate timely renewals.
  • Acquire and manage Travel Visas and Work Permits for international assignments.
  • Coordinate all aspects of employee travel, including flights, lodging, ground transportation, and related logistics.
  • Lead onboarding coordination for new employees, including:
    • Preparing and processing required paperwork.
    • Ordering background checks and drug tests.
    • Coordinating DOT physicals, Respirator Medicals, and fit testing.
    • Tracking medical records and scheduling follow-up testing as needed.
    • Coordinating training requirements.
    • Managing TWIC appointments and passport applications.
  • Administer employee information and benefit programs.
  • Arrange lodging for work crews and air travel when applicable.
• Office Administration
  • Open, sort, and distribute incoming mail.
  • Answer incoming phone calls and direct them to the appropriate team members.
  • Greet visitors and ensure they are connected with the correct personnel.
  • Manage and maintain the office phone system.
  • Oversee office supplies inventory and ordering.
  • Manage employee uniforms procurement and distribution.
  • Maintain updated records for all PIC vehicles.
  • Handle insurance renewals and related documentation.
  • Provide general administrative support and assist office staff with day-to-day operations.

• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent communication and interpersonal abilities.
• Experience in office administration, travel coordination, and employee onboarding (preferred).
• Proficiency with standard office software and record-keeping systems.
• Ability to handle sensitive information with confidentiality.
• Comfort working in a fast-paced environment with shifting priorities.

This is a full-time, on-site position offering the opportunity to play a key role in supporting both domestic and international operations.