Global & Office Coordinator

We are seeking a highly organized, proactive, and detail-oriented Office Manager to support our growing team. This role is critical in managing international employee logistics, office operations, and administrative functions to ensure smooth day-to-day business activities.

Key Responsibilities

International Jobs Responsibilities

· Ensure all eligible employees maintain current passports and coordinate timely renewals.

· Acquire and manage Travel Visas and Work Permits for international assignments.

· Coordinate all aspects of employee travel, including flights, lodging, ground transportation, and related logistics.

· Lead onboarding coordination for new employees, including:

oPreparing and processing required paperwork.

oOrdering background checks and drug tests.

oCoordinating DOT physicals, Respirator Medicals, and fit testing.

oTracking medical records and scheduling follow-up testing as needed.

oCoordinating training requirements.

oManaging TWIC appointments and passport applications.

· Administer employee information and benefit programs.

· Arrange lodging for work crews and air travel when applicable.

Office Administration

· Open, sort, and distribute incoming mail.

· Answer incoming phone calls and direct them to the appropriate team members.

· Greet visitors and ensure they are connected with the correct personnel.

· Manage and maintain the office phone system.

· Oversee office supplies inventory and ordering.

· Manage employee uniforms procurement and distribution.

· Maintain updated records for all PIC vehicles.

· Handle insurance renewals and related documentation.

· Provide general administrative support and assist office staff with day-to-day operations.

What We’re Looking For

· Strong organizational and multitasking skills with exceptional attention to detail.

· Excellent communication and interpersonal abilities.

· Experience in office administration, travel coordination, and employee onboarding (preferred).

· Proficiency with standard office software and record-keeping systems.

· Ability to handle sensitive information with confidentiality.

· Comfort working in a fast-paced environment with shifting priorities.

This is a full-time, on-site position offering the opportunity to play a key role in supporting both domestic and international operations.