Zoning​/Land Conservation Administrative Assistant

Zoning Administrator

This position performs a variety of pertinent tasks relating to the administration and enforcement of county zoning, subdivision and sanitary ordinances in order to maintain environmental health for the residents and visitors of Washburn County; provides administrative and practical support to the Washburn County Land Conservation/Land Information Department (LCLI). The position involves contact with the general public in providing advice about zoning laws, regulations and conservation practices.

Work is performed under the direction of the Zoning Administrator. Performs other related work as required.

Essential duties include:

• Serving as office reception; answering telephone calls and routing calls to appropriate staff; greeting public; performing customer service work such as assisting customers at the counter.
• Responsible for the smooth operation of department offices. Performs administrative duties such as typing, filing, indexing, making photocopies, processing incoming and outgoing mail, ordering office supplies, and preparing vouchers/deposits as necessary.
• Coordinating and staffing meetings as directed, including: scheduling, arranging, and preparing legal notices for publication and mailing of meetings for both the Zoning Committee, Board of Adjustments, and other meetings as necessary, determining property adjacencies, publication and posting, post-meeting resolutions and minutes.
• Providing information about ordinances and codes to property owners, prospective buyers, contractors, plumbers, and certified soil testers.
• Issuing zoning and conditional use permits as appropriate, inputs data into the system and maintains all files; prepares and files monthly zoning permit report to the U.S. Census Bureau.
• Issuing sanitary permits, inputs data into the system, scans and files all issued permits, and maintains all office files.
• Assisting with preparation and drafting of suggested changes in existing zoning ordinances.
• Preparing and maintaining a variety of reports as directed, such as compiling information and assisting with the preparation of the annual reports.
• Maintaining office files, such as separate files for soil evaluation forms, and assisting in preparing files for certification for the court system.
• Responsible for administering accounts payable/receivable.
• Assisting the Land Conservation Department with the County Tree Program and is responsible for receipting and tracking orders.
• Performs a variety of related duties as required by the Zoning Administrator.
• Demonstrates professional, courteous customer service to clients and other staff, consistent with County Core Values.
• Responsible for updates to the Zoning web pages.

Additional responsibilities include:

• Supporting County Core Customer Service values throughout all levels of department decision-making. Developing customer service as an integral part of department operations.
• Coordinating and staffing monthly Land Conservation Land Information meetings and preparing and distributing agendas and minutes.
• Assisting LC with the promotion and operation of educational, scholastic and inter-county programs (e.g., poster contest, conservation field day, soil judging, speaking contest, etc.)

Essential knowledge, skills and abilities include:

• Some knowledge of zoning codes, laws, ordinances and regulations.
• Ability to analyze and compile information on zoning matters.
• Ability to type at a speed of 45 wpm.
• Ability to operate a computer for data entry, retrieval, and word processing purposes, using Excel and Word programs.
• Ability to read and interpret maps (i.e., zoning maps, wetland maps, FEMA maps).
• Ability to read and interpret legal descriptions to locate parcels accordingly.
• Ability to maintain accurate and complete files and records.
• Ability to prepare concise and detailed reports.
• Ability to deal effectively with staff and the general public and exercise good judgment accordingly.

Experience and training required:

• Graduation from a standard high school course followed by an Associate degree in Land Management, Surveying, or a related field, and/or an Associate degree in a clerical field and/or two years of increasingly responsible land management office experience; experience which deals with zoning enforcement desirable; or an equivalent combination of experience and training which provides the essential knowledge, skills and abilities.
  
  Training and/or experience with MS Office Suite applications.

Special requirements:

• Must possess a valid State of Wisconsin driver's license or have the ability to obtain one. Ability to pass an administrative assistant clerical skills test and typing test.

Physical demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed normally in an office setting and occasionally in the field.…