Administrative Assistant

Uline Inc., a leading distributor of shipping and packaging materials, seeks an organized Administrative Assistant to support our Administration & Clerical team. In this role, you'll manage calendars, coordinate meetings, and prepare correspondence and reports that keep our fast-paced packaging operations running smoothly. Responsibilities include maintaining records, handling calls and emails, and assisting with data entry and basic reporting. You'll collaborate with cross-functional teams, support office logistics, and contribute to a results-driven, growth-focused culture with robust training and advancement opportunities.

Responsibilities

• Provide administrative support to the Administration & Clerical team, including scheduling meetings and managing calendars.
• Prepare, proofread, and format correspondence, reports, and internal documents for the packaging operations.
• Maintain organized electronic and physical filing systems for invoices, shipping documents, and packaging records.
• Answer and route phone calls, emails, and visitor inquiries with professional, customer-focused service.
• Coordinate office supplies, shipping materials, and packaging-related documentation with internal departments.
• Assist with data entry, report generation, and basic analysis to support efficiency and process improvements.
• Support onboarding logistics, training schedules, and internal communications for department staff.
• Collaborate with cross-functional teams to ensure timely flow of information and smooth daily operations.

Required Skills

• Microsoft Office (Word, Excel, Outlook)
• Calendar and meeting management
• Document preparation and formatting
• Data entry and database management
• Records and file management
• Customer service and reception
• Written and verbal communication
• Time management and prioritization
• Office equipment operation (printers, scanners)
• Basic reporting and spreadsheet skills