Receptionist, Administrative​/Clerical

JOB REQUIREMENTS:

SUMMARY Operates PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by

The essential duties for this job include the following but other duties may be assigned.

• Retrieves messages from voice mail and forwards to appropriate personnel.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access.
• Updates appointment calendars.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Order & distribute supplies.
• Enter all production & production reports these 2 duties will need to be done one Saturday per month (dates are for these Saturdays are predetermined for the year).