Retail Purchasing Coordinator

Overview

The Retail Purchasing Coordinator is responsible for assisting in the development of resort purchasing strategies, maintaining positive relationships with vendors, coordinating with internal teams regarding their supply needs, and providing proper inventory control strategies.

• Degree or equivalent experience in warehouse management, inventory control, and purchasing.
• Shipping and receiving experience preferred.
• 1+ year of inventory and purchasing experience, preferably in food & beverage or the golf/hospitality industry.
• Knowledge of purchasing policies, quality control, and basic accounting.
• Strong multi-tasking, problem-solving, and communication skills.
• Ability to work under pressure with minimal supervision and meet deadlines.
• Flexibility to work nights and weekends as needed.
• Positive attitude, professional demeanor, and appearance.
• Proficient in Microsoft Office (Word, Excel) and inventory/purchasing software.
• Ability to read and interpret documents, memos, and manuals.

• Develop, improve, implement and maintain written procedures and purchasing strategies.
• Demonstrate knowledge of warehouse, receiving, and inventory control flow and practices.
• Knowledge of basic accounting practices.
• Review requisitions and confer with vendors to obtain product or service information such as price, availability, and delivery schedules.
• Prepare purchase orders, change orders or bid requests.
• Responsible for the receiving and shipping of goods.
• Receive, tag, and display stock and special-order merchandise.
• Review and analyze reports to maintain proper inventory levels.
• Review purchase order claims for conformance to company policy.
• Maintain procurement records such as pricing, delivery, product quality or performance, and inventories within procurement software.
• Facilitate and operate monthly outlet inventories with assistance from professional staff.
• Discuss unacceptable goods or services with managers, users, vendors, and others to determine source of trouble and take corrective action.
• Verify the accuracy of weights, products, missing items, and amounts compared with the original order and the amounts stated on the invoice. Follow appropriate processes to correct errors.
• The Retail Purchasing Coordinator is authorized to order sample products from existing or new vendors at no cost. Log, store, or distribute unsolicited samples from vendors and notify appropriate staff of their arrival and location.
• Create new product records and maintain existing records in the procurement software database.
• Perform audits and maintenance of procurement records in the software.
• Prioritize and organize work assignments.
• Train and develop team members as needed.
• Conduct performance evaluations.
• Enforce resort standards, policies, and procedures as necessary.
• Provide exceptional professional customer service to both internal and external customers.
• Perform other duties as assigned.

• Golf Privileges
• Retail & Restaurant Discounts
• Employee Meal Program
• Uniform Benefit Provided
• Employee Assistance Program - Canopy