Rehab Department Assistant

Overview

As a Department Assistant with Amery Hospital Luck Fitness Center, you will perform clerical and reception duties to support the Rehab Services department, including scheduling, answering phones, welcoming patients, and assisting with departmental processes and patient care.

• Accurately admit patients to Rehab Services and coordinate outpatient forms, verifying insurance requirements as needed.
• Answer phones in a pleasant manner and accurately take messages.
• Maintain an accurate therapy schedule, efficiently scheduling therapy appointments, vacations, weekend coverage, and department meetings.
• Record, type, and distribute all required meeting minutes, memos, correspondence, etc., for the department in a timely manner.
• Compile and enter daily treatment charges for PT/OT/ST/IP/Industrial/Swing bed in a timely manner.
• Compile and enter daily and monthly accounting stats for patient care and forward them to accounting daily and monthly.
• Track all PTO requests and send payroll information as needed.
• Mail out all PT/OT post‑treatment questionnaires, record results quarterly, and summarize annually per therapist.
• Accurately file dictations, coded face sheets, orders, etc.
• Obtain proper CPM usage for submitting monthly billing.
• Accurately complete membership paperwork for Fitness Center members as needed.
• Forward, record, and disperse Medicare and Medicaid dictations for proper doctor signatures in a timely manner.
• Immediately report to the Department Manager any defective or improperly operating equipment.
• Prepare, maintain, and stock shelves in examination and treatment areas as needed.
• Maintain accurate patient files and process them accurately for discharge.
• Keep and maintain office supplies as needed.
• Demonstrate willingness to learn and accept change in applications to duties.

• 85 FTE / 34 hours per week. Monday – Friday, 10 a.m. to 5:30 p.m., with some variation depending on department needs.

• High school diploma or equivalent.

• Minimum of 1 year in an office setting with a medical background.
• Demonstrated keyboarding skill and computer knowledge.

Amery Hospital & Clinic offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401k with match, disability insurance, and tuition reimbursement. Benefits take effect the first of the month following hire date.

Since being established in 1956, Amery Hospital & Clinic has provided outstanding health care to Amery and our surrounding communities. We offer high‑quality care with personalized dedication, including specialty services such as oncology, cardiology, orthopedics, and surgical services. Our hospital and clinics, along with specialty centers for Behavioral Health and Wound Healing, collaborate with other hospitals in the Health Partners health care system.

We’re a nonprofit, integrated health care organization providing health insurance in six states and high‑quality care at more than 90 locations. We value diversity, inclusion, and health equity, and we partner with the community as advocates for change.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability or any other federal, state or local protected class.

Entry level

Full‑time

Health Care Provider

Hospitals and Health Care