People Operations Specialist II, -Compliance

The primary and immediate focus of this role will be I-9 outbound appointments and meeting federal I-9 compliance for new hires. Maintaining compliance with federal guidelines is crucial for a positive and timely onboarding experience for our new teammates. Individuals in this role will concentrate on scheduling and completing outbound I-9 appointments to ensure all documentation is accurately completed within the required time frames.

Typically requires 2 years of experience in Human Resources (or 6 years in customer service). Previous experience with hiring/onboarding new hires is a plus.

Bachelor’s degree in business, Human Resources, Compliance, or Technology related field or equivalent experience.

• Handling the I-9 process for new hires in a timely and customer-focused manner.
• Meeting federal guidelines with the I-9 process.
• Scheduling and completing I-9 appointments with new hires.
• Ensure all documentation is completed with accuracy.
• Identify process improvement opportunities and participate in knowledge management efforts such as SOP updates, case documentation, and training content.
• Participate in cross‑training in multiple content areas to support business continuity and enhance team agility.
• Monitor case queues, prioritize workload, and follow through on open items to drive resolution and accountability.
• Deliver a high‑quality teammate experience by providing professional, empathetic and solution‑oriented support.
• Partner with internal teams such as HR Business Partners, Centers of Excellence, and Payroll to ensure seamless end‑to‑end service delivery.
• Interpret and apply HR policies, procedures, and workflows across assigned cases, ensuring consistent and accurate execution.
• Maintain knowledge of federal and state employment laws and regulations, applying this knowledge to advocate initiatives and practices to minimize risk.
• Act as a liaison between teammates, HR teams, and vendors to resolve escalated issues, track resolution status and maintain positive service experiences.
• Consistently review and improve HR Operations, HR Service Center, HR Leave and Compliance strategies through emerging technologies, innovative solutions, feedback from the business, and overall teammate experience.
• Ensure continuity and successful delivery of employee life cycle services to users throughout the organization in compliance with labor laws and audit principles.
• Resolve issues efficiently, accurately and with little to no errors while balancing policy compliance and teammate care.
• Ability to prioritize and manage high volumes of transactions, cases, claims, audits and emails while meeting service delivery metrics.

• Attentive listening skills with the ability to ask probing questions to aid in problem solving and issue escalation.
• Ability to work effectively in high‑pressure situations that require sound decision making and may involve confidential or sensitive matters.
• High sense of urgency for meeting commitments and completing assignments.
• Demonstrate knowledge and understanding of relevant HR content areas including but not limited to payroll, leave, compliance, compensation, data management, benefits, onboarding, and core HR operations.
• Critical thinking and multi‑tasking in a high‑volume environment.
• Ability to consistently deliver high quality customer service in a professional manner.
• Excellent decision making, critical thinking, communication, presentation, and interpersonal skills. Ability to build/foster strong trusting relationships, influence leaders and develop solutions to achieve results.
• Must be self‑directed, self‑motivated, flexible and able to take initiative and effectively manage multiple conflicting priorities and deadlines.
• Strong computer skills, including Microsoft Office, human capital management systems, case management and knowledge management tools.
• Ability to communicate effectively over the phone and in writing with all levels within the organization demonstrating a high level of integrity, ethics and customer service.

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job‑related instructions and perform any other job‑related duties requested by their leaders.