Human Resources Specialist

Human Resources Specialist

The HR Specialist plays a critical role in supporting the site's human resources operations by delivering high-quality administrative and operational services. This position partners with leaders across the facility to enhance the employee experience, optimize workforce processes, and ensure compliance with company policies and labor agreements. With a focus on talent acquisition, onboarding, payroll, and workforce planning, the HR Specialist contributes to building a positive, high-performing workplace culture.

Hours:

Core hours are 7AM – 4PM, with some flexibility based on plant needs. Must be willing to work out of our Kiel, Wisconsin facility daily.

• Talent Acquisition & Workforce Planning:
  Partner with hiring managers to initiate job requisitions in Workday, ensuring alignment with workforce plans and business needs. Facilitate the candidate selection process by managing applicant pipelines, coordinating communications, and supporting a positive candidate experience. Organize on-site interviews, providing logistical guidance to both candidates and hiring teams to promote seamless interview execution. Extend job offers to selected candidates and serve as a liaison with recruiters to ensure timely and effective onboarding.
  
  Support employer branding initiatives by participating in career fairs and assisting with recruitment event planning.
• Onboarding & Employee Integration:
  Oversee new hire onboarding processes by confirming start dates, developing first-week schedules, and ensuring readiness of orientation materials. Facilitate new employee orientation sessions, delivering presentations and guiding employees through essential paperwork and company policies. Collaborate with cross-functional teams to enhance onboarding experiences and foster early employee engagement.
• Internal Mobility & Workforce Optimization:
  Administer internal job posting processes in alignment with the site's collective bargaining agreement, supporting equitable career advancement opportunities. Maintain accurate workforce data through staffing trackers, providing visibility into hourly employee placement and movement. Execute employee transfer processes, ensuring compliance with internal policies and seamless transitions.
• Employee Experience & Engagement:
  Act as a trusted resource for employee inquiries, providing guidance on company policies and procedures. Support probationary employees by tracking progress, providing resources, and partnering with supervisors to address developmental needs. Collaborate with leadership to proactively surface and address employee concerns, contributing to a positive work environment.
• Time & Attendance Management:
  Oversee hourly employee attendance tracking in Workday, partnering with supervisors to address attendance trends and ensure consistent policy application. Audit timecards for accuracy, troubleshoot discrepancies, and apply appropriate pay codes to ensure timely and accurate payroll processing. Lead bi-weekly payroll review and processing activities, serving as the site liaison with corporate payroll teams. Manage sick time accrual balances and coordinate adjustments in Workday to maintain data integrity.
• Labor Scheduling & Workforce Planning:
  Administer employee scheduling processes, including vacation planning and overtime reporting, to optimize labor coverage. Maintain the site's vacation calendar and adjust schedules based on evolving business and employee needs.
• Program Administration & Compliance:
  Serve as the site's affirmative Action Planning Lead, supporting compliance with regulatory requirements and corporate initiatives. Oversee service recognition programs, including retirement awards and employee milestone celebrations, to enhance employee experience and engagement. Provide administrative support for site programs, contributing to overall operational efficiency and compliance.

• Associate’s degree in human resources, Business Administration, or related field (or equivalent experience).
• 2-4 years of experience in human resources or administrative support preferred.
• Proficiency in HRIS systems, preferably Workday.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of employee onboarding, payroll, and labor scheduling processes is a plus.

$61,360 - $92,040

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