Manager, Corporate Secretarial Services

Manager, Corporate Secretarial Services

Job Category:
Client Service

Requisition Number: MANAG
003281

Posted:
June 16, 2026

Full-Time

Hybrid

22, rue des Bruyères Howald Hesperange, LL LU1274, LUX

What's the role?

As a Corporate Governance Manager, you will take part of leading a team of corporate officers and supervisors, ensuring the delivery of high-quality corporate administration services for a portfolio of complex clients. You will play a pivotal role in leading the department to deliver specialist services using leading technology, managing high-profile client relationships, and ensuring compliance with Luxembourg's legal and regulatory framework.

Strong leadership, operational management, and deep expertise in corporate governance are key to success in this role.

What you'll be doing

Your role may include, but will not be limited to, the following tasks which we call 'Defined Business Activities'. The list of defined business activities is not exhaustive and may be amended from time to time.

• Leadership:
• Collaborate with the Corporate Administration Department Leads in setting the operational direction for the department, aligning with the broader objectives of the organization.
• Collaborate effectively with Corporate Governance specialists in our organization to ensure harmonization across our European platform.
• Oversee the development and implementation of corporate governance policies to maintain compliance with Luxembourg regulations and international standards, while ensuring harmonization across our jurisdictions.
• Lead efforts to enhance the quality, efficiency, and client satisfaction of corporate governance services, including the adoption of technology to support delivery and client experience.
• Team Management and Development:
• Collaborate with the Corporate Administration Department Lead to ensure alignment on managing and mentoring the wider team.
• Manage and mentor a team of corporate officers and supervisors, supporting their growth and alignment with organizational goals.
• Lead performance management, training, and development initiatives, fostering a high-performing and collaborative team environment.
• Conduct regular team reviews and set departmental objectives to meet both client and internal performance metrics.
• Client Relationship Management:
• Act as the governance point of contact for high-profile and complex clients, ensuring strong relationships and the delivery of excellent service, and working closely with the Client Service leads to ensure collaborative and consistent approach across teams and jurisdictions.
• Lead client meetings, offering expert advice on corporate governance and ensuring clients are up to date with regulatory changes.
• Manage escalations and solve complex client issues, ensuring a proactive approach to client satisfaction.
• Transaction Management:
• Oversee the execution of moderately complex corporate transactions (e.g., mergers, acquisitions, liquidations, restructurings) from a governance and compliance perspective.
• Ensure timely and accurate handling of legal and tax matters as relevant to the governance role, coordinating with internal and external stakeholders.
• Compliance and Risk Management:
• Ensure that client entities meet their legal and regulatory requirements, staying ahead of compliance obligations.
• Stay informed of updates in Luxembourg corporate law, adjusting internal processes to maintain compliance.
• Prepare regular governance and compliance reports for senior management and clients.
• Process Optimization:
• Identify opportunities for efficiency improvements in daily operations and service delivery, working with the team to implement new processes, technology and tools.
• Lead initiatives to digitize workflows and enhance the use of technology within the corporate administration function.

The ideal background for this role:

• Bachelor's or Master's degree in Law, Business Administration, or a related field.
• Additional certifications in corporate governance or Luxembourg corporate law are advantageous.
• 5+ years of experience in corporate governance or administration, with a proven track record of managing complex portfolios and working with high-profile clients.
• People management theory and practical application with at least 2 years of experience leading a team.
• Fluent in English (written and spoken), with proficiency in French or German considered a strong asset.
• Excellent leadership and organizational skills, with a focus on building and leading high-performing teams.
• Strong understanding of Luxembourg's corporate laws and compliance frameworks.
• Proficient in Microsoft Office and corporate management software.

Role Location/Hybrid Schedule

This role can be based in our Luxembourg office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the…