RCHA Assistant Director

Assistant Director

Position:
Assistant Director

Status:
Exempt

Salary: DOQ/DOE; w/benefits

Supervisor:
Executive Director

Hours:

Permanent, Full-Time

Department:
Administration

Location:

Red Cliff Chippewa Housing Authority

Job Summary:

Key upper-level management position and assistant to the Executive Director (ED) responsible for a comprehensive range of management, planning, operational, and oversight functions and in carrying out and achieving the goals identified in the Indian Housing and Strategic Plans. Duties and activities can be inclusive of grant, administrative, financial, personnel, operational, and project management; property management of rental properties; construction/rehab programs for private home ownership properties and housing development within the service area.

Includes policy and grant writing, supervision of department level managers and day-to-day operations in the absence and as delegated by the Executive Director.

Must develop and maintain a strong working relationship with ED, uphold organizational and leadership vision, direction, values to be able to collaborate and be successful in this position. Must also inspire the trust of others by maintaining a strong degree of confidentiality, treating people with respect, working with integrity, following through and keeping commitments.

This position has the potential of advancement to the Executive Director position as part of the organizational succession plan.

Key organizational position in operational management, which includes the following work in the following areas and assisting the ED with operational management:

• Fiscal Management
• Planning/Programs
• Administrative
• Records Management/Disposition
• Policies& Procedures
• Reports to HUD, grant/funding agencies, leadership
• Timekeeping
• Assistant to ED
• Supervision/Personnel Management

Ensures compliance with NAHASDA, Tax-Credit, and other outside funding agencies' rules and regulations.

Stays abreast of and interpret governing legislation, regulations, and rules about the Housing Authority's operations, including fiscal, property and tenant management.

Ensures that all policies and procedures enacted by the Housing Authority are implemented and applied consistently. Revises current policies/procedures as necessary to meet current regulations.

Performs other such duties as may be assigned by the Executive Director.

Supervisory authority over day-to-day activity of Department Heads. In the absence of the Executive Director, oversees and supervises operations.

Knowledge and ability to interpret and implement a wide variety of federal and state laws, including regulations of Indian Housing NAHASDA, Labor, Employment, Fiscal accounting principles and procedures (including GASB 34 and GAAP), financial, procurement, property management, environmental compliance, construction, Low
- Income Housing Tax Credit and contract administration.

Knowledge and experience in planning and development of staff, programs, and policy writing.

Knowledge of the principles and techniques of grant writing, grant administration, public funding, contract administration.

Knowledge and previous experience in private home rehabilitation programs, housing/infrastructure development, project/program management.

Strong organizational and supervisory skills with the capacity to manage a dozen or more employees. Capacity to operate effectively under pressure and deadlines. Ability to manage several projects simultaneously and multitask. Ability to supervise subordinate staff and/or teams, as appropriate and directed.

Breadth & depth in problem-solving skills. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions. Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, and approaches to problems. A successful candidate considers the relative costs and benefits of potential actions to choose to appropriate course of action.

Strong math skills, especially those relevant to budgetary, accounting, and other financial matters, as well as construction matters.

Excellent communication skills (verbal and written) with experience in making effective oral presentations to public agencies. Also, must have the ability to write effective plans, reports, grants, contracts, and correspondence.

Excellent interpersonal and public relations skills and the ability to establish and maintain good relations with staff, tenants, community members, the media, contractors, as well as tribal, federal, and state officials.

Excellent customer service skills. Ability to perform customer needs assessments, meeting quality standards for service. Respond to requests for service and assistance. Maintains focus on conflict resolution, as opposed to blame. Listens to others without interrupting. Keeps emotions under control.

Works well in a team/partner environment. Actively participates in group problem- solving…