Administrative Support - Multi Tasking - Entry Level

Description

We are seeking a detail-oriented and reliable person to train in Accounts Receivable (AR) functions and learn administrative backup for front desk operations and occasional company errands as needed. This role is ideal for someone who is organized, flexible, and wanting to learn and GROW!

Monday - Friday 8:30 am to 5:00PM

• Process and post customer payments (checks, ACH, credit cards)
• Generate and distribute invoices in a timely manner
• Monitor accounts for overdue payments and assist with collections follow‑up
• Reconcile AR accounts and resolve discrepancies
• Maintain accurate financial records and documentation
• Assist with month‑end closing activities related to AR

• Provide backup front desk coverage, including answering phones and greeting visitors
• Handle incoming and outgoing mail and packages
• Assist with scheduling, filing, and general office organization
• Support various administrative tasks as needed

• Run occasional business‑related errands (bank deposits, supply pickups, etc.)
• Assist with office supply inventory and restocking

• High school diploma or equivalent required;
  Associate’s degree in Accounting or related field preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software a plus
• Strong attention to detail and accuracy
• Excellent organizational and time‑management skills
• Strong communication and customer‑service skills
• Ability to multitask and adapt in a dynamic environment
• MUST have valid driver’s license

All other duties as assigned by management.

• Health, dental, and optical benefits
• Paid time off (PTO)
• Paid holidays