Accounts Receivable Coordinator

Overview

With more than 30 years of experience, Cirba Solutions is the premier battery recycling materials and management company extracting critical materials from scrap and used batteries and then supplying those battery-grade metals back into the supply chain. As the only vertically integrated team with an operational, differentiated platform and a full suite of capabilities, Cirba Solutions is leading the creation of a circular battery supply chain.

The Accounts Receivable (AR) Coordinator owns the daily invoicing-to-cash cycle: issuing accurate customer invoices, applying payments, resolving billing discrepancies, and supporting month-end close. You will partner closely with Sales, Customer Service, and Finance to protect cash flow, maintain clean aging, and deliver a best-in-class customer billing experience.

• Invoice & Credit Management – Generate, review, and transmit customer invoices; post credit memos; ensure compliance with contract terms, tax rules, and company policies.
• Cash Application – Record and apply ACH, wire, check, and credit-card receipts in ERP; reconcile deposits to bank statements daily.
• Collections – Monitor AR aging, research past-due accounts, place courtesy calls/emails, escalate risk accounts, and coordinate payment plans where appropriate.
• Customer Service – Respond to billing inquiries, issue documentation (POs, PODs, statements), and resolve discrepancies in collaboration with Sales & Logistics.
• Reporting & Compliance – Prepare weekly AR aging, DSO, and unapplied-cash reports; support month-end close, and audits.
• All other duties as assigned

Required:

• Associate's degree in Accounting, Finance or related field (or equivalent experience).
• 2+ years hand-on AR, billing, or general accounting experience in a mid-size, multi-entity organization.
• Proficiency with an ERP/financial system (e.g. Microsoft Dynamics 365, Net Suite, SAP) and Excel (pivot tables, VLOOKUP).
• Demonstrated ability to reconcile high-volume transactions accurately and meet tight deadlines.
• Strong written and verbal communication skills and customer first mindset.
• TRAVEL: none

Preferred:

• Experience in manufacturing, distribution, or recycling industries.
• Familiarity with lean/continuous-improvement or D365 optimization projects.

• Standing/Walking:
  Sometimes
• Sitting:
  Sometimes
• Lifting/Carrying: 20-50 lbs:
  Sometimes
• Lifting/Carrying: >50 lbs:
  Never
• Pushing/Pulling:
  Sometimes
• Climbing:
  Never
• Stopping/Bending:
  Sometimes
• Reaching above shoulder:
  Sometimes
• Repeating motions that may include wrists, hands, and/or fingers:
  Most Times
• Operate Motor Vehicle:
  Sometimes
• Operate Manual Equipment:
  Never
• Operate machinery/power tools:
  Never

• Weather Exposure:
  Never
• Temperature Extremes:
  Never
• Noise:
  Sometimes
• Odors:
  Sometimes
• Dust or Mist:
  Sometimes
• Fumes or Vapors:
  Sometimes
• Chemicals:
  Never
• Chemicals drummed:
  Never
• Chemicals bulk tank:
  Never
• Respirator:
  Never
• Personal Protective Clothing:
  Never
• Personal Protective Equipment:
  Sometimes

• Medical, Dental, & Vision
• HSA/HRA/FSA
• Employee Assistance Program (EAP)
• 401(k) Retirement Savings Plan with employer match
• Wellness programs and incentives
• Life & Disability, Accident, Critical Illness, & Hospital Indemnity
• Paid Time Off
• 80 hours of paid company holidays