Accounting & Order Operations Specialist

We’re seeking an Accounting & Order Operations Specialist to work at a premier manufacturing client in Woburn, MA.

• Join a small, innovative organization recognized as a leader in the plant healthcare industry for over 26 years.
• Direct hire opportunity with a stable and growing company.
• Enjoy a comprehensive benefits package including medical, dental, life, and disability insurance, vacation and paid holidays (including the week between Christmas and New Year’s), 401k with outstanding company match, tuition reimbursement, paid professional development, childcare assistance, parental leave, student loan assistance, and more.
• Work fully onsite and be part of a collaborative, supportive team.

• Reporting to the VP of Finance and serving as a key point of contact for order and accounting operations.
• Reviewing and processing incoming customer orders for completeness and accuracy, following up with customers as needed.
• Entering approved orders into Quick Books and coordinating with internal teams to ensure efficient order fulfillment.
• Addressing customer inquiries regarding orders and deliveries, generating and distributing invoices, and monitoring receivables.
• Following up on past‑due accounts, applying payments, and reconciling customer accounts.
• Assisting with month-end A/R reporting and processing vendor invoices—including coding, approval verification, and payment processing.
• Maintaining accurate vendor records, assisting with A/P reconciliations, and supporting basic accounting for affiliated LLCs and Trusts.
• Keeping organized and accurate financial records and assisting with reconciliations.

• Have 3 years of experience in accounting and order processing (must have).
• Are proficient in Quick Books (Desktop or Online) (must have).
• Possess a strong understanding of A/R and A/P processes, with exceptional attention to detail and organizational skills (must have).
• Demonstrate excellent communication and customer service abilities (must have).
• Can handle confidential financial information professionally and with discretion (must have).
• Hold an Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred, not required).
• Have experience working in a small to mid‑sized business environment or supporting multiple entities such as LLCs and trusts (preferred, not required).

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.