AR & Billing Coordinator
Job in
Woburn, Middlesex County, Massachusetts, 01813, USA
Listed on 2026-09-21
Listing for:
KS Partners
Full Time
position Listed on 2026-09-21
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Finance Assistant, Accounting Assistant, Accounting & Finance -
Real Estate/Property
Bookkeeper/ Accounting Clerk, Finance Assistant
Job Description & How to Apply Below
Key Responsibilities
The AR & Billing Coordinator is responsible for AR, supporting construction billing, tenant billing, lease administration review, and financial processes related to property management. This role ensures accurate accounting records, proper tenant billing, and timely processing of financial transactions for the construction company and managed properties.
Construction Accounting- Prepare, process, and post KSRC construction invoices.
- Process payments and issue checks related to construction projects.
- Track and record charges by project.
- Bill tenants for tenant improvement (TI) costs when applicable.
- Review leasing abstracts for accuracy, including posting of security deposits.
- Prepare tenant billbacks for all properties, post charges, and distribute invoices to tenants.
- Prepare and send monthly rent statements to tenants.
- Prepare assigned year-end CAM (Common Area Maintenance) reconciliations.
- Review final CAM reconciliation files for accuracy before posting charges.
- Ensure correct billing for:
- Year-end adjustments
- Real estate taxes for the current fiscal year
- Real estate taxes for the upcoming fiscal year
- Process security deposit returns after review of tenant move-out documentation provided by Property Managers.
- Ensure final CAM reconciliation is completed and included with the move-out package.
- Maintain records for tenant Letters of Credit (LOCs).
- Verify accuracy and monitor expiration dates.
- Assist with accounting tasks related to tenant move-ins and move-outs.
- Track move-out documentation through Docu Sign.
- Post one-time charges as required.
- Provide backup support to team members (accounts) during absences or vacations.
- Coordinate backup coverage arrangements when needed.
Required:
AR and Yardi Experience
- Experience in accounting, property management accounting, or finance preferred
- Knowledge of tenant billing and CAM reconciliation is an asset
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and deadlines
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