Accounts PayableOffice Assistant

Benefits

• Flexible schedule
• Free food & snacks
• Health insurance

Supporting the corporate office of a restaurant group, the Accounts Payable/Office Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative and office support.

This will be a full‑time, on‑site role in Woburn, MA.

• Process and track all vendor invoices, payments, and reimbursements.
• Manage recurring expenses, including rent, utilities, and tax payments.
• Reconcile accounts payable records and maintain accurate, organized files.
• Assist with month‑end reporting.
• Assist with special projects and company initiatives.
• Prepare reports and presentations.
• Manage confidential documents and maintain strict discretion.
• Perform light bookkeeping or data entry when needed.
• Generate sales reports and handle other general administrative tasks.
• Support the scheduling of appointments and meetings.
• Monitor and order inventory for office supplies.
• Conduct transaction audits.
• Maintain strict confidentiality regarding all records and procedures.
• Use POS back‑office software to analyze sales and support operations.

• Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred.
• 2+ years of experience in accounts payable, office management, or executive assistant roles.
• Strong organizational, multitasking, and communication skills.
• Proficient with Microsoft Office (especially Excel).
• Experience with BILL is a plus.
• Ability to manage deadlines, prioritize tasks, and work independently.
• Detail‑oriented and highly reliable.
• Ability to work independently while collaborating effectively with others.