Office Administrator

Job Title:

Office Administrator

Job Description

This is an on-site Office Administrator position for a minimum duration of six months. The role focuses on providing reliable administrative support, maintaining accurate records, and ensuring smooth day-to-day office operations in a professional office environment.

Responsibilities

+ Perform general office administration tasks, including organizing, updating, and maintaining records and documentation.

+ Manage filing systems by accurately filing, retrieving, and archiving paper and electronic documents.

+ Complete data entry tasks with a high level of accuracy, including entering, updating, and verifying information in databases and spreadsheets.

+ Provide administrative support to the team, such as preparing documents, reports, and correspondence using Microsoft Office applications.

+ Handle incoming and outgoing communications, including phone calls and emails, and direct inquiries to the appropriate contacts.

+ Deliver professional customer service by assisting visitors, clients, and colleagues with questions and requests.

+ Support basic accounting functions, including processing accounts payable and assisting with invoice handling and related documentation.

+ Coordinate daily office activities to help maintain an organized and efficient work environment.

Essential Skills

+ Proven experience performing office administration tasks in a professional setting.

+ Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

+ Strong data entry skills with attention to detail and accuracy.

+

Experience with filing and records management for both physical and digital documents.

+ Administrative support experience, including document preparation and handling.

+ Customer service skills with the ability to communicate clearly and professionally.

+ Basic accounting knowledge, including experience supporting accounts payable processes.

+ Strong organizational and time management skills to handle multiple tasks effectively.

Additional

Skills & Qualifications

+ Familiarity with general accounting practices and financial documentation.

+ Ability to work independently and take initiative in a busy office environment.

+ Strong interpersonal skills and the ability to collaborate effectively with colleagues.

+ Comfort using office technology and learning new software tools as needed.

Work Environment

This is a fully on-site role based in Woburn in a professional office setting. You will work closely with office staff and other team members in a collaborative environment that relies on Microsoft Office and standard office equipment for daily operations. The position requires regular in-person interaction with colleagues and visitors, and you will be expected to maintain a professional appearance appropriate for an office environment.

Job Type & Location

This is a Contract position based out of Woburn, MA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woburn,MA.

Final date to receive applications

This position is anticipated to close on Jun 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive…