Administrative Assistant

We're seeking a detail-oriented Administrative Assistant to help drive daily operations and ensure a seamless experience for both clients and internal sales staff. This role plays a key part in supporting sales activities, managing communications, and maintaining efficient processes. This position is fully onsite.

• Provide day-to-day administrative support to the sales team to keep operations running smoothly
• Handle inbound customer inquiries and respond to correspondence from sales representatives in a professional and timely manner
• Prepare accurate pricing quotes and assist with order entry and processing
• Coordinate with vendors to gather pricing, availability, and product information
• Maintain organized records of orders, quotes, and customer interactions
• Assist leadership with generating reports, tracking metrics, and analyzing data
• Support special projects and ad-hoc initiatives as needed
• Ensure a high level of service by prioritizing responsiveness and attention to detail

• High school diploma or equivalent required; associate or bachelor's degree is a plus
• Previous experience in an office or administrative environment preferred
• Strong proficiency in Microsoft Office tools, including Excel, Word, PowerPoint, and databases
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills
• Attention to detail and accuracy in data entry and reporting
• Ability to work independently and collaborate within a team environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.