Administrative Assistant

Administrative Assistant
- School Year

Woburn Public Schools Woburn Memorial High School - Woburn, Massachusetts Open in Google Maps

This job is also posted in Woburn Public School District

Job : 5925919
Final date to receive applications: Posted until filled
Posted: Sep 14, 2026 4:00 AM (UTC)
Starting Date: Immediately

Work Year: School-year position – 190 work days

Work Schedule 7:00 AM – 2:01 PM (Summer hours may vary at the discretion of the Superintendent of Schools.)

Salary:
Union Pay Scale, as determined by the applicable Collective Bargaining Agreement. (
Note:
The CBA requires that this candidate be placed at Step 1 of the applicable union pay scale. Accordingly, the salary for this position is $34,206.57. As this placement is required by the CBA, the salary is not negotiable.)

• Associate’s degree or equivalent from an accredited institution, or a combination of relevant business, administrative, or professional experience.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks and responsibilities.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently and collaboratively as part of a school-based team.
• Previous experience working in a school, office, or administrative setting is preferred.

The Administrative Assistant shall perform the following duties and responsibilities, as assigned:

• Confirm that substitute requests and staff absences are accurately reflected in Frontline for daily attendance and coverage purposes.
• Enter and assign building substitutes for the school day.
• Prepare and print substitute sign-in sheets and schedules.
• Communicate additional substitute assignments and responsibilities, including bathroom coverage, in-house coverage, and other assigned duties.
• Reconcile daily staff absences and substitute coverage.
• Communicate with administrators and staff regarding coverage issues and changes as necessary.

• Check in students who arrive late to school beginning at 7:30 AM.
• Check in Open Campus students through Power School.
• Process and document student dismissals through the Power School office portal.
• Handle parent/guardian walk-in dismissals in accordance with school procedures.
• Assist students with parent/guardian phone calls related to dismissals when necessary.
  
  Receive, record, and distribute medical notes, appointment documentation, and other student excuse documentation to the appropriate grade-level offices or personnel.
• Assist students, families, and staff with attendance-related questions and concerns.

• Greet and assist students, parents/guardians, visitors, and staff in a professional and courteous manner.
• Respond to student questions and assist students with forms, requests, and routine concerns.
• Receive and distribute items dropped off by parents/guardians for students, including food, athletic equipment, Chromebooks, and other necessary materials.
• Sign in and monitor building visitors through the Raptor visitor management system.
• Answer, screen, and direct incoming telephone calls and messages.
• Monitor building entry after exterior doors are locked and follow established building access procedures.
• Monitor the building camera/security system as assigned.
• Retrieve and provide surveillance video to school administrators and the School Resource Officer (SRO) when requested and in accordance with district procedures.
• Maintain a professional, organized, and…