Trade Show Project Manager

Exhibitus’ culture is one of inclusion, transparency and dedication to exceeding expectations especially when it comes to fun along the way. And we are always looking for like‑minded, hardworking folks to join our team.

Have a passion for the live events and experiential marketing industry? Know how to build solid relationships with customers and colleagues? We typically have openings in the following departments:

• Warehousing

Position: Trade Show Project Manager

Location: Woburn, MA

Job : 274

# of Openings: 1

Exhibitus is a leading exhibit design and experiential marketing company with products and services that support live events, trade shows, branded interiors, engagements, and virtual/digital environments.

As far as exciting, innovative companies go, Exhibitus is at the top of the list—but don’t take our word for it! We have once again been appointed to Event Marketer’s The FAB 50 list of top fabricators serving the event and trade show industry, as well as named one of Inc. 5000’s fastest‑growing private companies in the nation. However, the accolades don’t stop there.

Exhibitus has earned Best in Show achievements, won awards in both Exhibit and Event Design, and gained international recognition by the Association of Marketing and Communication Professionals for our inventive advertising in the Hermes Creative Awards. We work hard and play hard. We hope you jump at this unique opportunity to work with the best in the business.

Job Description:

We are seeking a highly organized and detail‑oriented Trade Show Project Manager to join our team. The Trade Show Project Manager will be responsible for planning, coordinating, and executing all aspects of our trade show events. This includes managing budgets, timelines, vendors, and logistics to ensure successful and impactful trade show experiences.

Duties and Responsibilities:

• Communicate with the sales and design departments to ensure the project in production aligns with the conceptual vision and client expectations.
• Estimate project costs and assist AEs with proposal wording.
• Oversee the development of production specification drawings.
• Order all project specific materials and hardware, issue purchase orders, and account for all project costs and variances.
• Manage subcontractor support for specialty items.
• Daily communication with the shop foreman relating to fabrication details and changes as they arise.
• Initiate and lead weekly project‑specific meetings and communicate results to all affected team members.
• Develop crate content lists and shipping manifests in collaboration with the logistics department.
• Create a setup package for on‑site managers with assistance from the detailing department.
• Initiate and lead post‑event meetings with the emphasis on improvements in process and procedures that can be applied to future projects.
• Mentor and help develop career paths for junior team members.

• Bachelor’s degree (B.A.) from a four‑year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Strong project management skills with the ability to multitask and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and project management tools.
• Ability to travel and work weekends as needed for trade show events.