Professional Education Coordinator

Professional Education Coordinator

The Professional Education Coordinator is responsible for supporting the day-to-day operations of the Professional Education team, including speaker programs, program coordination, Statements of Work (SOWs), faculty logistics, event administration, attendee communications, reporting, and other coordinator-level operational support. This role ensures that all training events—whether hands-on bio-skills labs, virtual webinars, or large-scale symposia—are executed flawlessly, on time, and in strict compliance with medical device industry regulations (e.g., Adva Med Code, Sunshine Act).

NOTE:
We are currently only considering local applicants who can adhere to our hybrid work schedule (currently 3 days/week in office and 2 days/week remote)

Key Responsibilities

• Coordinate end-to-end logistics for physician education programs, including speaker programs, advisory boards, and select hands-on educational programs.
• Build and manage program timelines to keep planning on track and ensure all approvals and required steps are completed
• Coordinate Speaker Statements of Work (SOWs), consulting agreements, amendments, and required documentation in partnership with Legal and Compliance.
• Track contract status and follow up on outstanding approvals to ensure speakers are contracted in advance of scheduled programs.
• Coordinate faculty logistics, including invitations, travel, accommodations, honoraria, and reimbursement documentation.
• Build and manage event registration pages in Cvent, oversee attendee communications, and track registrations through program completion.
• Coordinate attendee travel and hotel accommodations to support educational programs.
• Assist with post-program reporting, attendance tracking, attendee follow-up communications, and processing attendee reimbursements.
• Assist with speaker nominations, onboarding activities, and updating the active speaker roster as needed.

• Bachelor's degree in Business, Marketing, Communications, Healthcare Administration, or a related field. Experience in Medical Devices, Pharma, or Healthcare field highly preferred but not required.
• Work experience in lieu of a degree will be considered
• 1–3 years of experience in event coordination, project coordination, administrative support, customer service, or a related role.
• Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience working with event management platforms (e.g., Cvent) is preferred.
• Experience coordinating meetings, events, or travel arrangements is preferred.
• Ability to work collaboratively with cross-functional teams and external partners.
• Strong problem-solving skills and a proactive, customer-service-oriented mindset.
• Compliance Knowledge:
  Experience with Adva Med guidelines and Healthcare Professional (HCP) spend reporting is a significant plus.
• Clinical Familiarity:
  Basic understanding of the IR suite environment and oncological terminology is a significant plus.
• Travel:
  Ability to travel 5-10%, including weekends for events or meetings

The target base salary range for this position will range from $50,000 to $68,000 annually. Individual compensation for this job requisition will be based on non-discriminatory factors, including your geographic location, skills, experience, education and other factors as they relate to the position requirements. Actual compensation may vary depending on the confirmed job-related skills and experience.

In addition to the expected base compensation, this role is eligible to participate in Sirtex's incentive programs (target bonus of 5% for this position) and benefit plans, which include paid sick and vacation time, health insurance and a generous 401k matching program.

All your information will be kept confidential according to EEO guidelines.

Do you want to be part of something bigger? A team whose impact stretches across the globe making a real difference to the quality of people's lives. Sirtex recognizes that well-being, financial health, and work-life balance are crucial for our employees to achieve personal success.

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