Marketing Specialist Event Management – Parlance

Position: Marketing Specialist with Event Management Experience – Parlance
## Marketing Specialist with Event Management Experience – Parlance
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* Job Summary:

** Marketing Specialist with Event Management Experience – Parlance   Target job start date, March 16, 2026  Salary $60-72K    THIS IS A HYBRID POSITION - PART TIME REMOTE / PART TIME IN PERSON, Woburn MA   (Expectation is that Marketing Specialist will travel to Woburn, MA that they can perform local administrative tasks 2-4 times per month).

Description:

Parlance delivers HIPAA-compliant AI voice assistants that transform healthcare switchboard and call center operations by automating workflows at the digital front door. Hundreds of health systems, enterprises, and higher education institutions rely on Parlance as a trusted provider of intelligent conversational AI solutions.
Salary $60-72K  Parlance is seeking a full-time Marketing Specialist with experience coordinating events. To be chosen for this role, you must have a bachelor’s degree in marketing and/or at least three years of experience in a marketing role. Effective business writing and unfailing attention to detail are important keys to success in this role. The ideal candidate will be a self-starter who is comfortable learning new skills and taking initiative to solve problems autonomously.
You will work closely with the Marketing Director to manage event planning and logistics, improve digital marketing operations, and ensure the on-time completion of various administrative and creative responsibilities.
Expectations for this role involve up to 15% travel.
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* Job Description:

**** Overall Responsibilities:**—Take charge of booth sponsor ships at industry events, as well as track expenses, order and ship collateral and signage, and manage digital portal deliverables—Work closely with marketing, sales, and other company employees to create written content—Assist in the creation of brand-supportive graphics and PowerPoint documents—Increase brand awareness online—Drive traffic to website and digital properties—Ghostwrite employee blogs / help the team share content on Linked In—Share in the administrative responsibilities of the marketing department—Manage the technical integration, field mapping, and data synchronization between Hub Spot and Salesforce.
** Event Management
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* Required Experience:

** The Marketing Specialist must have experience managing events and conferences, handling the operational logistics, planning, and execution to ensure a smooth on-site experience for the team, with proven ability to balance meticulous, behind-the-scenes administrative work.
You must have the physical ability to carry boxes and transport large rolling crates for Parlance events.
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* Key Responsibilities:

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* ** Pre-Planning & Booth Sponsorship Logistics:
** Securing booth space, electricity, AV, ordering and configuring lead capture setup including team training, furniture rental, Wi-Fi, booking hotels, travel/airfare reminders for sales team, facilitation of graphic design for booth.
* ** Budget Management:
** Tracking / documenting expenses, including shipping, booth rentals, and promotional items, hosted buyer meetings, etc.
* ** Asset Management:
** Ordering and shipping printed collateral, ensuring new design of branded backdrops / signage, swag, and booth display materials, ensuring they arrive on time.
* ** Parlance SME:
** Acting as the main point of contact for sales team, marketing director, external vendors, and stakeholders.
* ** Event Portal Management:
** Filling out sponsorship deliverables in the event portal, such as logo submission, company description, product information, and speaker session details.
* ** Organizing Sales Meetings:
** Working with the sales team to ensure hosted buyer meeting portals are filled out on schedule, to ensure ROI.
** Marketing Operations
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* Required Experience:

** The Marketing Specialist must have experience working on online campaigns to promote business opportunities, using channels like social media, SEO, email, and content marketing to attract customers and drive traffic to the website. They must have experience improving a brand's digital presence, combining creative content with technical skills. Hands on experience with…