Systems Sales Administrator

Join Our Team:
Systems Sales Administrator at Barbizon Lighting Company

Empower Your Career with a Leader in Entertainment Lighting.

Barbizon is not just a company; it’s a beacon in the entertainment lighting community, illuminating the path for theatre, television, film, education, and themed environments for over 75 years. As the foremost supplier of entertainment lighting, rigging, drapery, expendables, and theatrical systems integration, we pride ourselves on blending the resourcefulness of a large corporation with the personalized touch of a small business.

Our Woburn, MA location invites you to become a part of our legacy and contribute to our bright future.

In this pivotal role, you will be the heartbeat of our Systems Sales Team, ensuring the gears of creativity, efficiency and growth mesh seamlessly.

• Coordinate the Systems Sales process from initial lead through hand off to project management: process bid requests, update our bid calendar, maintain Salesforce Opportunities module, and create and manage our SharePoint project files.
• Work closely with our National Estimating department to maximize Sales Team bandwidth and project bidding efficiency.
• Collaborate with manufacturers throughout the quote and bid process, confirming lead times, current pricing and specification or consultant credit registrations.
• Prepare, finalize and submit proposals and bids via online portals, USPS, express delivery, or in‑person.
• Guide contract documents through Barbizon’s internal review process, ensuring proper insurance and tax‑exempt documentation is received and filed, project information is up to date, and projects are submitted for manager review in a timely manner.
• Assist our Regional Systems Division Manager with support of our Project Management and Technical Services departments in our Boston and Chicago locations.
• Innovate and implement administrative processes to catapult efficiency and profitability to new heights.
• Create and distribute weekly Systems Sales and Project Management Reports.
• Receive and direct incoming calls to the Systems department, paying special attention to potential sales prospects.
• Office Environment:
  First‑floor office with open concept to foster communication and collaboration. Significant daily computer use. MS Teams Voice and Teams Video for internal and external support of in‑office and remote employees.
• Software:
  Microsoft Office Suite (Outlook, Excel, SharePoint, One Drive, Teams), Salesforce CRM, Sage 100 ERP, Adobe Acrobat and Bluebeam.

• Ensure a smooth and responsive sales process for our customers, consultants, manufacturers, and Barbizon community.
• Drive revenue growth by maximizing sales team bandwidth, efficiency and effectiveness.
• Provide a dynamic, forward‑facing presence in both internal and external communication and collaboration.

• An organization and time management expert, capable of orchestrating multiple priorities with finesse.
• Adept at forging relationships and building community with both internal and external stakeholders.
• A problem‑solver with a keen eye for detail, unwavering in your pursuit of excellence.
• A team player who thrives in collaboration yet excels when working independently.
• Resilient under pressure, adept at meeting deadlines in a fast‑paced environment.
• Experienced in sales, administration, or office management, preferably in construction, entertainment, or a related field. This could be an ideal position for a candidate looking to transition to an office environment in a production‑adjacent field.

Embark on a career journey with Barbizon, and you’ll find more than just a job. You’ll discover a place where your contributions matter, a team that values your voice, and opportunities for personal and professional growth. We celebrate diversity, encourage innovation, and strive for excellence in everything we do. Join us at Barbizon Lighting Company, where your passion for administration will illuminate the stages of the world.

The salary range for a Systems Sales Administrator at Barbizon’s Boston is $60k to $70k…