Hospitality and Events Coordinator

The Hospitality & Events Coordinator will support the delivery of end-to-end guest management programmes at Formula 1 races. Working closely with the Hospitality & Events Manager, the role will assist in the planning, coordination, and on-site execution of guest programmes, ensuring a seamless and premium experience for partners and guests.

This role is highly operational and detail-focused, supporting guest communications, logistics, supplier coordination, and on-site hosting while developing strong experience in high-end hospitality and international event delivery.

As a Hospitality & Events coordinator, you will be responsible for the organisation and delivery of end-to-end guest management programmes for allocated races. This includes, but is not limited to:

• Support the coordination of guest programmes in line with partner objectives.
• Assist with guest registration portals, guest data collection, and guest communications.
• Prepare and maintain guest lists and personalised itineraries.
• Update guest itineraries throughout the race weekend as required.
• Support the Hospitality & Events Manager as a point of contact for guest queries.

• Assist with accommodation coordination, including rooming lists and guest lists.
• Support transport bookings and logistics between airports, hotels, circuits, and events.
• Assist with the coordination of hotel-based activations where required.
• Help manage logistics schedules to ensure smooth guest movements.

• Support the sourcing and booking of dining venues and event spaces.
• Assist with planning and delivery of dinners and bespoke events.
• Support the sourcing, packing, freight, and delivery of custom gifting.

• Support supplier coordination and day-to-day communications.
• Assist with budget tracking and cost capture in line with Williams processes.
• Raise purchase orders and invoice requests as instructed.
• Track supplier invoices and payment status.
• Support post-event cost reconciliation with finance.

• Attend allocated races to support guest programme delivery.
• Support guest hosting and registration on site.
• Assist with supplier coordination and logistics during the race weekend.
• Help maintain high standards of presentation and service.
• Escalate issues promptly to the Hospitality & Events Manager.

• Previous experience or strong interest in hospitality, events, or guest services.
• Experience in an administrative or coordination role desirable.
• Willingness and ability to travel throughout the Formula 1 season.
• Proficient in Microsoft Office and able to learn new systems quickly.
• Second language advantageous but not essential.

Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.