Administrative Services Specialist

Overview

Canteen

We are hiring immediately for a full time ADMINISTRATIVE SERVICES SPECIALIST position.

Location:

Canteen – 940 Lively Boulevard, Wood Dale, IL 60191.

Note:

online applications accepted only.

Schedule:

Full time schedule. Monday through Friday, hours may vary. More details upon interview.

Pay Range: $22.00 per hour to $23.00 per hour.

Internal Employee Referral Bonus Available

About Canteen:
Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary.

Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.

Come for the job, stay for the career. We are Canteen.

Job Summary Details of Operation

Required:

The Bookkeeper for Bon Appétit assists Site Controller with financial requirements as outlined in the Accounting Manual. Ensure that all time constraints are followed. Input accounting information into the system to include revenues, inventory and expenses. Be courteous and helpful to customers and team members.

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Complies and sorts documents, such as invoices and checks to substantiate business transactions; controls and disburses petty cash according to company policies.
• Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases.
• Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
• Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company’s financial reports.
• Input payables, CPMs, BAMCO adjustments, manual checks, commissary and other transfers into the system.
• Run calculator tapes to balance all the expenses to the reports.
• Calculate payroll and input to Unit Accounting System (UAS).
• General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).
• Communicate accurately, honestly and in a timely manner with Clients, vendors and Bon Appétit accounting department.
• Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect.
• Input and upload any personnel info for new hires or changes.
• Help the GM oversee the other office functions of liquor billing, invoicing, catering invoicing, safety assessments, and marketing.
• Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions where needed.

Associates At Canteen Are Offered Many Fantastic Benefits. Full-time and part-time positions offer the following benefits to associates:
Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates:
Medical, Dental, Vision, Life…