Admin Services Specialist

ADMIN SERVICES SPECIALIST – Full Time

Location:

Canteen – 940 Lively Boulevard, Wood Dale, IL 60191 (online applications only).

Schedule:

Monday – Friday (full‑time; hours may vary, details upon interview).

Requirement:
Previous experience is not required.

Pay Range: $22.00 – $24.00 per hour.

Internal Employee Referral Bonus Available.

• Assist the Site Controller with financial requirements as outlined in the Accounting Manual.
• Ensure all time constraints are followed.
• Input accounting information into the system, including revenues, inventory, and expenses.
• Be courteous and helpful to customers and team members.
• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while communicating and coordinating work efforts with other employees and organizations.
• Sort and process documents such as invoices and checks to substantiate business transactions; control and disburse petty cash per company policies.
• Verify and post details of business transactions (e.g., funds received, disbursed, and deposited) and transfer totals to spreadsheets and databases.
• Compute and record charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepare vouchers, invoices, checks, account statements, reports, and other records for accuracy.
• Monitor accounts payable and receivable to ensure payments are up to date; code and input data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.
• Input payables, CPMs, BAMCO adjustments, manual checks, commissary, and other transfers into the system.
• Run calculator tapes to balance expenses to the reports.
• Calculate payroll and input to Unit Accounting System (UAS).
• Perform general office duties including filing, dispatching, mail distribution, correspondence; prepare and maintain payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).
• Communicate accurately, honestly, and timely with clients, vendors, and Bon Appétit accounting department.
• Offer office phone support for the Site Controller, ensuring all guests and staff are treated with care and respect.
• Input and upload any personnel information for new hires or changes.
• Assist the General Manager in overseeing other office functions such as liquor billing, invoicing, catering invoicing, safety assessments, and marketing.
• Support mandatory campus dates, large catering dates, and concessions as needed.

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary benefits (Critical Illness, Accident, Hospital Indemnity, Legal Services, Auto and Home Programs)
• Medical, Dental, Vision, Life Insurance, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts
• Paid and/or unpaid time off benefits in accordance with applicable laws.
• Additional benefits information available at

Compass Group is an equal opportunity employer. We are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer:
This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. The Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details:

Applications are accepted on an ongoing basis.

Canteen maintains a drug‑free workplace.

Req