Accounting Admin

Job Title:

Accounts Payable Analyst

Job Description

We are seeking a smart and motivated individual to join our team as an Accounts Payable Analyst. The role involves ensuring timely processing of accounts payable data for both government contracts and commercial business. You will also research invoice discrepancies and assist with monthly accounts payable close as required.

Responsibilities

+ Scan all USPS mail into the document retention system for processing.

+ Manage shared email boxes and workflow queues efficiently.

+ Reconcile vendor statements, handling 80% of the workload, and process purchase orders for 50 invoices per day manually.

+ Conduct a 3-way match by consulting original purchase orders and communicating with vendors and buyers.

+ Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.

+ Execute 3-way, 2-way, or non-PO standard processes for invoice processing.

+ Review vendor statements as assigned by management.

+ Process expense reports as required.

+ Ensure adequate and continuous internal controls for all assigned activities.

+ Establish and maintain productive cross-functional business relationships.

+ Maintain professional competence, knowledge, and skills necessary for satisfactory performance.

+ Ensure payments are processed within policy and validation.

Essential Skills

+ Experience in accounts payable, invoicing, and vendor statement reconciliation.

+ Proficiency in Excel.

+ Ability to perform a 3-way match.

+ Strong attention to detail and accuracy.

+ Experience dealing with internal and external customers.

Additional

Skills & Qualifications

+ APS - Accredited Payables Specialist certification is preferred.

+ 2-5 years of relevant experience, with a focus on high-volume processing.

+ High school diploma is sufficient.

Work Environment

This is a temporary-to-permanent position, with an initial duration of 4-6 months, and the potential for full-time employment. The role is 100% onsite at our Corporate HQ, which features a beautiful open-concept design with abundant natural light and greenery. The office observes social distancing and mask protocols. Enjoy daily hot breakfast and lunch in our on-site café. The diverse team environment is supportive and fun, making it a great place to work and advance your career.

Job Type & Location

This is a Contract to Hire position based out of Wood Dale, IL.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wood Dale,IL.

Final date to receive applications

This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain…