Receptionist--Buyer Assistant

MEI Wood Dale, United States of America Administrative On site

Mei is an Italian multinational company with a strong global market orientation that has been manufacturing industrial machinery in the optics field for more than thirty years. It currently has foreign branches in Chicago, Los Angeles, Houston, Bangalore, Hong Kong, Tokyo and São Paolo, and customers in different continents. The working style of Mei's staff is focused on innovation in production processes in order to offer its customers quantitatively and qualitatively higher production standards.

Mei chooses people with an aptitude for growth and professional development, who can grow with the company and contribute to the achievement of the company's goals.

You will report to our Purchasing Team Leader and will support the administrative operations of our American subsidiary. This role requires a strong sense of hospitality, organizational skills, and attention to detail. You will serve as the first point of contact for visitors, assist with purchasing support tasks, and ensure the smooth running of reception and office supply functions.

Receptionist—Buyer Assistant Responsibilities:

• Welcome Visitors: Greet clients, suppliers, and guests with kindness and professionalism, ensuring a warm and punctual presence at all times.
• Answer Phone Calls: Manage the company’s main phone line, redirecting calls as needed and taking clear messages when appropriate.
• Front Desk Operations: Monitor and manage entry access by opening the door and verifying appointments in the agenda.
• Break Area Maintenance: Refill and maintain the coffee, snack, and break areas to ensure they are clean and fully stocked.
• Office Supplies Ordering: Place weekly recurring orders for internal supplies such as printer paper, stationery, and cleaning products.
• Receiving Goods: Perform item receipt in the ERP/system for all received orders. This process is repetitive and requires high attention to detail and precision.
• Administrative Support: Assist the purchasing department with verifying order confirmations and sending purchase orders when needed.

Education & Other Requirements:

• High school diploma or equivalent (a background in business administration or similar is a plus)
• Minimum of 1 year of work experience preferred
• Proficiency in English
• Excellent communication and interpersonal skills
• Strong organizational abilities and time management
• Detail-oriented and reliable
• Ability to multitask and maintain a calm, professional demeanor in a dynamic environment