Transportation Coordinator

When you work at Simon Hegele Healthcare Solutions, you're connected to communities working together to solve the most critical healthcare challenges. Our customers, medical device manufacturers, value innovation and count on us to provide specialized installations and logistics services.

When you join our diverse team, you will collaborate and learn alongside employees from all areas of our company. We are dedicated to giving our employees a home for personal and professional growth.

Snapshot of this role:

The Transportation and Rigging Coordinator is responsible for coordinating transportation, delivery, and rigging of medical equipment, materials, and other resources required to support field installation processes. This position coordinates with internal departments, field personnel, transportation providers, rigging companies, and other vendors to ensure resources are scheduled, transported, and delivered safely, efficiently, and in accordance with project and customer requirements.

• Obtain, compare, and evaluate transportation and rigging quotes, including road transportation, LTL, FTL, white-glove services, and specialized rigging services.
• Coordinate with transportation, rigging, and other service providers to confirm scope of work, scheduling, delivery requirements, pricing, and service expectations; escalat​e vendor performance or service issues as appropriate.
• Evaluate logistical, operational, and cost considerations and determine, within established guidelines, whether transportation and rigging requirements should be fulfilled through internal resources or external vendors.
• Identify and proactively communicate transportation, vendor, scheduling, delivery, or resource issues that may affect installation schedules, customer commitments, project timelines, or operational costs, and assist in developing alternative solutions.
• Monitor and track shipments, ensuring seamless deliveries.
• Develop and maintain transportation and rigging schedules for internal and external resources based on project requirements, equipment availability, vendor capacity, and delivery timelines.
• Coordinate the timely transportation and delivery of equipment, materials, parts, and other resources to installation sites based on project schedules and operational requirements.
• Coordinate resources and information flow for upcoming installation projects with internal departments.
• Coordinate transportation requests from internal departments and external customers.
• Collect, review, organize, and maintain transportation and delivery documentation, including bills of lading, delivery receipts, proof‑of‑delivery documentation, and other required records; verify accuracy and enter or upload information into the ERP system.
• Maintain appropriate records of transportation and rigging costs, vendor quotes, and related operational information to support project tracking and cost management.
• Troubleshoot any relevant issues and search for alternative solutions.
• Proactively keep management and other coordination teams informed, especially of any challenges that could impact the projects.
• Perform general administrative functions related to position.
• Maintain the confidentiality of company, employee, customer, and business information and exercise appropriate discretion in handling confidential matters.
• Follow applicable company policies, procedures, business processes, quality and safety requirements.
• Demonstrate and promote company values and contribute positively to team and organizational objectives.
• Perform other duties and responsibilities as assigned or required to support business operations.

• High school diploma or equivalent.
• Two or more years of experience in transportation and logistics coordination, or a related operational role.
• Knowledge of transportation and logistics processes, including LTL, FTL, white-glove delivery, and specialized transportation.
• Knowledge of basic rigging, material-handling, and equipment-delivery requirements, or the ability to effectively coordinate with qualified personnel/vendors regarding those requirements.
• Proficiency in…