Accounting Clerk

The Accounts Payable Clerk is responsible for managing and processing all invoices and payments for the hotel. This role ensures accurate financial records, timely vendor payments, and compliance with company policies and accounting standards. The position works closely with purchasing, receiving, and department heads to verify expenses and maintain smooth financial operations.

We are a drug-free workplace and participate in E-Verify.

Roles and Responsibilities: This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Key Responsibilities:

• Review, verify, and process vendor invoices for accuracy and proper approval
• Match invoices with purchase orders and receiving reports (3-way matching)
• Enter invoices into the accounting system in a timely manner
• Prepare and process payment runs (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies
• Maintain organized and up-to-date accounts payable records
• Communicate with vendors regarding billing issues and payment status
• Ensure compliance with hotel policies and internal controls
• Assist with month-end closing tasks and reporting
• Track and report on expenses, accruals, and outstanding liabilities
• Support audits by providing necessary documentation

Requirements: Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules (including nights, holidays and weekends) to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s in Accounting preferred)
• 1–3 years of accounts payable or accounting experience (hospitality experience a plus)
• Familiarity with accounting software (e.g., Opera, Quick Books, Sage, or similar systems)
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Ability to handle multiple invoices and deadlines efficiently
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel

Key

Skills:

• Invoice processing & reconciliation
• Data entry accuracy
• Problem-solving and discrepancy resolution
• Communication and vendor relations
• Time management and prioritization

Working Conditions:

• Office-based role within a hotel environment
• May require occasional extended hours during month-end or audits
• Interaction with multiple departments (purchasing, front office, food & beverage, etc.)

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Occasional standing/walking when filing and document handling

Friend well Managed Hotels function twenty-four hours a day, seven days a week, 365 days a year. As a part of the hospitality industry, a hospitable service atmosphere must be maintained at all times. All employees are required to project a friendly, welcoming, and positive attitude.