Time & Billing Coordinator

Accounting & Billing Coordinator

Spectra
360 is seeking a detail-oriented Accounting & Billing Coordinator to support day-to-day accounting operations while also assisting with the company's social media presence. This is an excellent opportunity for an early-to-mid career accounting professional who enjoys working with numbers but also has a creative side.

If you're highly organized, have strong bookkeeping or billing experience, can work independently, and are comfortable using Microsoft Office and accounting software, we'd love to hear from you.

• Process daily billing, invoicing, and accounts receivable transactions.
• Record customer payments and maintain accurate financial records.
• Assist with bookkeeping, reconciliations, and account research.
• Monitor outstanding invoices and assist with collections when needed.
• Set up new client accounts and maintain accurate customer information.
• Generate financial and billing reports using Excel and internal software.
• Support month-end administrative and accounting processes.
• Maintain organized electronic and paper filing systems.
• Assist with tax season administrative support, client documentation, and reporting.
• Perform general office administrative duties, including answering phones and supporting office operations.

• Assist with maintaining the company's Linked In, Facebook, and Instagram pages.
• Create and schedule recruiting and company-related social media posts.
• Monitor social media messages and direct inquiries appropriately.
• Help coordinate marketing campaigns, recruiting events, and community outreach.
• Assist with creating simple graphics using Canva or similar software (preferred).

Required

• 2+ years of accounting, bookkeeping, billing, or accounts receivable experience.
• Strong knowledge of Microsoft Excel, Word, Outlook, and general PC applications.
• Experience working with accounting or billing software.
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.
• Ability to prioritize multiple projects in a fast-paced office environment.

Preferred

• Associate's degree in Accounting, Business Administration, or a related field.
• Experience with Quick Books, Sage, or other accounting software.
• Previous administrative office experience.
• Experience managing business social media accounts.
• Familiarity with Canva or similar graphic design software.

• Stable, full-time opportunity with a growing organization.
• Monday–Friday work schedule.
• Collaborative and supportive team environment.
• Opportunity to expand your accounting and business administration skills.
• Gain hands-on experience supporting both finance and marketing operations.
• Competitive compensation and opportunities for career growth.

Qualified applicants with criminal histories will be considered for employment. We may be required by local, State or federal law or regulation to restrict or prohibit the hiring of individuals with certain specified Criminal History for the job position including Department of Transportation, FMCS, client requirements, etc. Additionally, material job duties that criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of the conditional offer include compliance with or the demonstrated ability to comply with company policies prohibiting theft, harassment, safety, violence in the workplace, business conduct, or conflicts of interest.

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