Accounts Payable Specialist

The Accounts Payable Specialist supports the Accounting and Finance team by ensuring vendor invoices, payment requests, credits, and related records are processed accurately, timely, and in accordance with company policy. This role helps protect cash flow, maintain vendor confidence, and keep financial records complete by reviewing documentation, resolving invoice exceptions, and supporting the accounts payable close process.

The Accounts Payable Specialist supports the Accounting and Finance team by ensuring vendor invoices, payment requests, credits, and related records are processed accurately, timely, and in accordance with company policy. This role helps protect cash flow, maintain vendor confidence, and keep financial records complete by reviewing documentation, resolving invoice exceptions, and supporting the accounts payable close process. This position partners closely with vendors, branch and corporate teams, purchasing, operations, and finance leaders to resolve coding, approval, receiving, and payment questions.

The role requires strong attention to detail, follow-through, and the ability to manage a high volume of transactions while maintaining audit-ready documentation and a strong internal customer service mindset.

• Review, code, match, and process vendor invoices, credits, payment requests, and related accounts payable transactions with accuracy and appropriate supporting documentation.
• Validate purchase order, receipt, approval, vendor, pricing, tax, and payment term information before posting or releasing items for payment.
• Identify duplicate, incomplete, incorrectly coded, or disputed invoices and resolve exceptions before payment to reduce errors and rework.
• Support scheduled payment activity by preparing accurate invoice batches, payment documentation, and payment status updates in alignment with company timelines and internal controls.

• Serve as a reliable point of contact for vendor inquiries, payment status questions, missing invoices, credit memos, statement balances, and other accounts payable matters.
• Partner with purchasing, operations, branch teams, and finance partners to resolve receiving, coding, approval, pricing, and documentation discrepancies that prevent timely payment.
• Maintain professional communication with vendors and internal stakeholders, balancing responsiveness with compliance to approval processes and company policy.
• Support vendor record accuracy by gathering or validating required documentation, routing vendor changes through approved processes, and assisting with W-9 and 1099 support as assigned.

• Maintain organized, complete, and audit-ready accounts payable records, including invoice support, approvals, payment documentation, reconciliations, and correspondence.
• Reconcile vendor statements, aging items, open credits, unmatched invoices, and other accounts payable variances to keep balances current and accurate.
• Support month-end close by assisting with accruals, cut-off review, reporting, invoice follow-up, and other accounts payable close activities.
• Follow company policies and internal controls related to invoice approval, segregation of duties, payment timing, tax documentation, confidentiality, and financial recordkeeping.

• Monitor recurring issues in invoice submission, approvals, vendor setup, coding, receiving, and payment terms and raise practical recommendations to improve the accounts payable process.
• Maintain assigned work queues, shared inboxes, trackers, and reporting tools so invoice status, exceptions, and priorities are visible and current.
• Cross-train with team members and provide backup support for accounts payable workflows, payment cycles, reporting, and special projects as needed.
• Perform other duties as assigned.

• High school diploma or equivalent required.
• At least one year of accounts payable, accounting clerk, finance operations, bookkeeping, or closely related administrative accounting experience.
• Experience reviewing, coding, entering, reconciling, or processing invoices, payment requests, vendor statements, or similar financial transactions.
• Demonstrated ability to work accurately with numbers, deadlines, documentation, and recurring financial processes.
• Associate degree or coursework in Accounting, Finance, Business, or a related field. (preferred)
• Two or more years of direct accounts payable experience for Specialist-level placement. (preferred)
• Experience with 1099 support, vendor master data, purchase order matching, expense reports, ACH/wire/check payment support, or month-end close activities. (preffered)

• Working knowledge of the accounts payable cycle, including invoice processing, coding, approval workflows, vendor statements, payment methods, and basic reconciliation practices.
• Ability to review invoices and…