Administrative Asst​/Exec. Asst

Position: Administrative Asst/Exec. Asst 2
Description

Position Summary:

The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.

Key Responsibilities

Tenant & Customer Support

+ Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.

+ Track, log, and follow up on maintenance and repair requests to ensure timely completion.

+ Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.

Administrative & Operational Support

+ Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.

+ Prepare correspondence, memos, notices, and property communication for management and tenants.

+ Assist in scheduling inspections, site visits, and preventive maintenance services.

Financial & Lease Administration

+ Process invoices, track expenses, and assist with monthly financial reporting.

+ Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.

+ Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).

Vendor & Facilities Coordination

+ Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.

+ Verify completion of work orders and maintain accurate records of service logs.

+ Ensure compliance with building safety, security, and regulatory standards.

eQualifications

+ 2-4 years of administrative or property management experience preferred.

+ Working knowledge of property management systems (e.g., Yardi, MRI, App Folio) preferred.

+ Strong proficiency in Microsoft Office (Excel, Outlook, Word).

+ Excellent communication, organizational, and multitasking abilities.

+ Ability to interact professionally with tenants, vendors, and internal teams.

Requirements - Strong verbal and written communication skills to effectively interact with team members and external contacts.

- Proven ability to multitask and prioritize tasks in a fast-paced environment.

- Demonstrated customer service and interpersonal skills to build positive working relationships.

- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

- Experience in maintaining organized records and handling confidential information responsibly.

- High attention to detail and accuracy in preparing documents and managing office systems.

- Ability to work independently while managing time efficiently.

- Minimum of a high school diploma and 2-5 years of relevant administrative experience. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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