Executive Assistant

Job Responsibilities

• Manage the Head of Commercial's calendar, appointments, meetings (onsite/virtual/offsite), and travel.
• Prepare agendas; attend meetings; take minutes; track action items; ensure follow-up.
• Serve as the point of contact between the Head of Commercial and internal/external stakeholders; manage correspondence, calls, and emails.
• Arrange off-site and multi-day meetings for small and large groups.
• Draft, proofread, and edit internal/external communications, presentations, reports, and briefing materials.
• Assist with cross-functional projects (Commercial, Medical, and other departments).
• Coordinate recruiting support (interviews/debriefs) and onboarding for new hires.
• Handle highly sensitive information with discretion and confidentiality.
• Organize logistics for conferences, advisory boards, scientific meetings, and internal events.
• Manage/reconcile expense reports and procurement requests.
• Liaise between CMO and executives/board members/key stakeholders.
• Back-up support to other Leadership Team members; assist with office management tasks.
• Use AI tools to improve productivity/quality. Less than 10% travel.

• Bachelor's degree or equivalent work experience.
• Minimum 5 years executive assistant experience; at least 2 years supporting executives in pharma/biotech/healthcare.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and document management.
• Excellent verbal/written communication.
• Ability to manage multiple priorities and deadlines; strong organization and attention to detail.
• Discretion with confidential information. Familiarity with medical/clinical/regulatory terminology is a plus.

• Princeton, NJ: $60,693-$73,546.
• Health coverage (medical/pharmacy/dental/vision), wellbeing support, 401(k), disability/life insurance, and paid time off.