Administrative Coordinator – Non Profit

Administrative Coordinator – New Haven County, CT

Schedule: Monday–Friday, 8:00/8:30 AM–4:30/5:00 PM
Location: New Haven County, CT – onsite at two locations
Pay Rate: $19.50/hour
Start Date: ASAP

• Assist with certification processes, including paperwork follow-up, appointment/class reminders, certification dates and attendance tracking
• Maintain documents in SharePoint and enter/update information in Excel and other tracking systems
• Communicate with employees and management regarding requirements, deadlines and outstanding documentation
• Enter and maintain donor information in Donor Perfect, ensuring records are accurate and up to date
• Assist with donor correspondence, including preparing thank-you letters and other communications
• Support event setup and coordination, including refreshments, materials and communication with donors and vendors
• Assist with follow-up and administrative tasks related to donations and fundraising activities
• Provide general administrative and data entry support across both departments
• Assist with occasional evening events

• Strong administrative and data entry experience
• Microsoft Office experience, including Excel and document management
• Strong communication, organization and follow-up skills
• Comfortable communicating with a variety of internal and external contacts
• Comfortable working in a busy, active office environment

• Donor database or CRM experience
• Donor Perfect experience – training can be provided