Administration Assistant

Who we need:

We are looking for a motivated, hands‑on Administrative Assistant. This is a full-time position reporting to the Property Manager. The role is based in Colonies at McLean at 7681 Provincial Drive, McLean, VA 22102
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• Handling of telephone calls, electronic, and other forms of communication both incoming and outgoing as required from Residents, Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner.
• Maintain and update all Board of Directors, Owner, Resident, Entry Gate Telephone, and other databases. Provide updates as necessary to staff and corporate office.
• Assist the Property Manager in coordinating and scheduling in‑unit and common area work orders. Process invoices as needed.
• Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials as necessary.
• Maintain Association's website.
• Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required.
• Administer Sales and Refinance of Units, including Owner Release of Information Form, Project Questionnaires, Resale Certificates, Move‑In/Out forms, and distribution of new resident package.
• Process and track vendor payments on a weekly basis.
• Assist with preparation of Monthly Management Package, Minutes, Annual Meeting, Annual Report and Budgets.
• Other duties and projects that may be required of the Board of Directors, the Property Manager, and or Account Supervisor.

• Prior experience working at a property preferred but not necessary.
• Ability to respond in a timely manner to resident requests.
• Must be self‑motivated.
• Must have excellent written and verbal communication skills.

Barkan offers a competitive compensation and benefits package to full‑time employees that includes:

• Flexible Spending Accounts
• Life Insurance
• Short and Long‑Term Disability
• Paid Time Off
• 401(k) Match
• Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance
• Employee Assistance Program

The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.