Administrative Specialist

Administrative Specialist

Are you interested in a career that supports life safety while providing exceptional service to the community? Do you thrive in a fast-paced environment where every day brings new challenges and opportunities to assist customers, residents, and stakeholders? The Prince William County Fire Marshal's Office is seeking an Administrative Specialist to join a team of uniformed and professional staff, including engineers, inspectors, code enforcement officers, and law enforcement personnel.

Our team is committed to fire prevention, risk reduction, code enforcement, and providing excellent customer service to the community. We seek a self-starter with strong communication and customer service skills who thrives in a collaborative environment. If this describes you, we encourage you to apply.

About This Role:

The successful candidate will provide administrative, technical, and customer service support to the Fire Marshal's Office. Responsibilities include assisting walk-in customers, answering phones, monitoring shared email inboxes, responding to inquiries, and coordinating inspections. Familiarity with construction, permitting, plan review, and inspections is preferred. Strong data entry, research, and attention-to-detail skills are essential for success in this role.

Minimum Requirements:

High School Diploma or G.E.D. and 2 years of clerical, data entry, or records experience.

Preferences:

• Public safety, local government, and/or high-level executive administrative support experience preferred
• Excellent oral and written communication skills
• Excellent time management and organizational skills
• Attention to detail
• Permitting database experience (Ener Gov or other)
• EDMS or other electronic filing system experience
• Construction, plan review, code compliance, and inspection experience
• Cash handling experience
• Knowledge of FOIA/HIPAA requirements/redaction guidelines
• Proficiency with Office 365, Adobe Pro, Share Point
• Ability to multitask and use multiple programs simultaneously

Special Requirements:

Background checks, which may include but are not limited to:
Criminal History Check, Credit History Check, Education Verification Check, License Verification Check, and/or fingerprinting, may be required.

Fire & Rescue Requirement:
Effective October 2012, mandated by the Virginia State Board of Health 12

VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from your residential state Department of Motor Vehicles.

Work Schedule:

37.5 hour week

Monday – Friday 8:00 am to 4:30 pm

Work location:

5 County Complex Ct., Suite 160, Woodbridge, VA 22192

Starting Salary Range:

25.44 – 36.98 Hourly

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness.  PSLF for additional information.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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