Administrative Coordinator

Administrative Coordinator

Are you a detail-oriented team player and self-starter with experience in a construction, development, or regulatory environment? The Prince William County Fire Marshal's Office is seeking an Administrative Coordinator to provide administrative, technical, and customer service support for Development Services, Fire and Rescue, and Law Enforcement staff. This position serves as a key point of coordination for customers, staff, and stakeholders, helping to manage records, process documentation, support permitting and development-related activities, and ensure efficient day-to-day operations.

The successful candidate will serve as a point of contact for citizens, businesses, and partner agencies interacting with the Office of the Fire Marshal. This role requires strong communication, customer service, multitasking, and prioritization skills, as well as the ability to professionally de-escalate challenging situations. The ideal candidate is detail-oriented, maintains strict confidentiality, and has supervisory experience in a fast-paced environment, including managing staff, conducting performance reviews, coordinating workloads, providing training and guidance, and ensuring efficient daily operations.

Minimum Requirements:

• High School Diploma or G.E.D
• 3 years of clerical, data entry or records experience

Preferences:

• Experience supporting high-level executives and staff
• Experience supervising administrative staff
• Experience developing SharePoint sites
• FOIA knowledge and experience in processing requests
• Thorough knowledge of Adobe Pro and ServU Large File Transfer application
• Excellent customer service skills
• Cash handling experience
• Strong knowledge of building construction plan review and inspection processes and requirements
• Familiarity working with permitting software – Ener Gov or other
• Intermediate to Experienced skill level with Microsoft Excel

Special Requirements:

Background checks, which may include but are not limited to criminal history check, credit history check, education verification check, license verification check, and/or fingerprinting, may be required as posited in the job advertisement.

Fire & Rescue Requirements:
Effective October 2012, mandated by the Virginia State Board of Health 12

VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police, and a driving record transcript from the individual's state Department of Motor Vehicles.

Work Schedule:

Monday-Friday 8:00 am – 4:30 pm

This position may be eligible for teleworking consideration after a 6-month training period.

Flexibility is required as business needs may change.

Starting Salary Range :

$28.32 - $40.69 per hour

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.  PSLF for additional information.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.