Administrative Coordinator

Administrative Coordinator

Prince William County Division of Risk & Wellness Services is seeking a motivated administrative professional to provide administrative management and support to a division that delivers a range of services to the organization. This position will provide training support, accounting, other programming, and general administrative functions. This full-time position as an Administrative Coordinator is ideal for someone who wants to work in a dynamic office that serves the Prince William County workforce and community and enjoys the challenge of a job that is different every day.

This person must be dedicated to providing the highest level of service to employees and citizens and work in a division where teamwork is an essential function. This position will be essential in continuing to develop positive relationships to ensure a reputation as a trusted partner with internal stakeholders. The office is located in Woodbridge.

This position will:

• Provide support to the Risk & Wellness Division with a team of 17 people;
• Ensure department compliance with applicable policies; administering daily administrative operations such as payroll and purchasing; creating purchase orders; maintaining office supplies; processing invoices; updating and maintaining records, reports, and databases;
• Provide monthly and quarterly reports;
• Maintain budgets;
• Record and track subrogation and restitution payments;
• Maintain accurate and detailed records for audits;
• Provide human resource liaison tasks;
• Perform accurate and timely data entry;
• Provide support and administrative functions for training programs;
• Provide driver program administration;
• Provide excellent customer service;
• Interact with Risk staff in a team environment.

Minimum Requirements:

• High school diploma or G.E.D. with 3 years of administrative experience or other related experience.

Preferences:

• An Associate's degree
• Experience and a high level of accuracy with data entry systems
• Computer and general office skills
• Proficiency in Microsoft Office (Excel, Word, Teams, One Drive, SharePoint)
• Experience with financial management systems for procurement and invoicing
• Experience with external audits of programs and data reporting
• Intermediate to advanced administrative experience working with various databases/systems
• Excellent time and project management skills
• Ability to work independently and manage multiple activities at once
• Strong experience in administrative project management and process improvement
• Professional-level oral and written communication skills
• Outstanding customer service skills

Special Requirements:

• Valid Driver's License
• Ability to pass a DMV Records Check

Work Schedule:

This is a 37.5-hour position located in Woodbridge, VA. Work is generally between 8:00 a.m. and 5:00 p.m., Monday–Friday.

Hiring Salary Range: $28.32 - $40.69 Hourly

We also offer great benefits, including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness.  for PSLF for additional information.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.