Executive Support Specialist

Position: Executive Support Specialist 1
Join our team at the Mac Laren Facility as an
** Executive Support Specialist!
** In this dynamic role, you will provide comprehensive administrative and technical support to the facility, with primary responsibility for processing youth payroll, coordinating grievances and subpoenas, maintaining official records and correspondence, and supporting records management operations. You will serve as a key liaison between departments—including HR, IT/IS, and facility staff—while overseeing hiring and onboarding processes from interview coordination through new hire setup.

This position also supervises unit support staff, manages manager calendars and communications, supports event planning initiatives, and ensures compliance with JJIS security access and administrative procedures.

Three years of clerical/secretarial experience which included:  one year at a full performance level performing typing, word processing, or other generating of documents;
** AND
* * Lead work responsibility or coordination of office procedures
* Skill in making independent judgments and decisions.
* Ability to maintain confidentiality of agency or personnel records.
* Ability to learn agency programs, operations, policies, and procedures.
* Highly adaptable and responsive to changing priorities.
* Strong problem-solving skills.
* Displays emotional intelligence, fostering professional and effective working relationships.

Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. If a resume is provided, include in your resume
** dates of employment
** and descriptions of duties/responsibilities for each position.
** COVER LETTER

REQUIRED:

** In your cover letter, please describe your experiences, skills, and knowledge as they relate to the
** DESIRED ATTRIBUTES/APPLICATION SCORING CRITERA
** section of the announcement and explain why you are the best fit for this role.
* Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
*** After you submit your application, please respond to the public records request authorization and gender identity questionnaire.
** This step will come after you submit and will complete the process.
** If you are an employee, the tasks will come to your Workday inbox.
**** If you are a veteran, you may receive preference.** . The task to claim preference will come after the public records request and gender identity questionnaire tasks.  for a guide on how to upload your documents.
** For privacy reasons**, please
** do not attach
** your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
* This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
* Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, .
* The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
* This position receives annual increases on anniversary date until the maximum of the salary range is reached.
* Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a
** great work/life balance
** with
** flexible
* * work schedules on most positions and a
** competitive
* * benefits package, including low-cost, high-coverage , generous time-off, and a competitive .
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