OAP – Resource Administrative Professional

Job
Final date to receive applications:
Posted until filled

Starting Date:
Aug 3, 2026

Position Type:
Part-Time

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information.

Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

• Customer Service
  • Delivering customer service that embodies the District mission.
  • Assisting site/department leaders with communications.
  • Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
  • Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.
• General Office
  • Delivering support for multiple site, departmental and/or program initiatives.
  • Performing general office duties such as typing, filing, copying, faxing.
  • Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.
  • Creating, updating and maintaining handbooks and manuals.
  • Ordering supplies and tracking inventory (general office and equipment).
  • Verifying and processing vendor invoices.
  • Processing monetary deposits and/or refunds as needed.
  • Attending meetings and recording meeting minutes as requested.
  • Developing and distributing communications to site/department, and internal and/or external vendors.
  • Maintaining site, department and/or supervisor’s calendar.
• Records
  • Scanning and/or retrieving information located on the system’s network.
  • Creating and/or entering data into spreadsheets and/or databases.
  • Preparing and maintaining records (staff and student records).
  • Maintaining and updating records for site/department.
  • Coordinating name badge renewal for site/department.
• Organizational Management
  • Providing work direction for special projects/assignments.
  • Assisting with staffing database input.
  • Maintaining records on staff absences.
  • Assisting with the interviewing process with applicants and supervisors.
• Health and Safety
  • Assisting and coordinating with Human Resources the access rights to site/building systems.
  • Maintaining and distributing emergency call lists.
  • Issuing leave/appointment passes/partial absence slips to students.
  • Maintaining a safe environment for students.
  • Supervising students at lunch and recess as needed.
  • Facilitating communication between site/department leaders/staff to alert about emergency situations.
  • Coordinating and monitoring drills and evacuations.
  • Organizing the bus safety program.
  • Performing other comparable duties of a like or similar nature as assigned.

• High school diploma or GED.
• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, laws and rules as it pertains to job assignments.

• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• The ability to collaboratively solve problems.
• The ability to work in an organized, efficient, and process-oriented manner.
• The ability to apply and follow record keeping procedures and protocols to maintain and process data.
• The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
• The ability to…