Administrative Specialist Job Woodbury area,Minnesota USA,Administrative/Clerical

Location:

Apple Valley, Minnesota. The Administrative Specialist is a key support role that keeps the office running smoothly.

" +"Responsibilities" +"

Provide administrative, clerical, and receptionist support, serving as the first point of contact for customers.
Handle routine office duties and work closely with the General Manager to ensure efficient operations.
Perform data entry, assist with billing, process accounts receivable and payable, and maintain financial documentation.
Manage phone calls, take messages, and field routine inquiries as a receptionist.
Organize and prioritize large volumes of information and communications.
Sort and distribute incoming mail for the General Manager.
Respond to requests for information and provide timely assistance.
Contact customers regarding billing issues, follow up on past‑due accounts and collections.
Maintain and update office databases (contracts, client information, signage, etc.).
Generate monthly and annual expense reports and other tracking reports.
Order office supplies and logo plates, and assist with internal procurement.
Support administrative tasks such as filing, typing, designing correspondence, and expense report processing.
Assist the General Manager with administrative needs.

" +"Qualifications" +"

Strong command of the English language.
Proficient with Microsoft Office Suite, especially Access and Excel.
High interpersonal skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
Analytical ability to gather, summarize data for reports and troubleshoot administrative problems.
Excellent attention to detail, typing, proofreading, and ability to prioritize and meet deadlines.
Strong work ethic, professionalism, and proactive attitude.
Capable of working independently and as a team member in a small office.
Knowledge of office administrative procedures and standard office equipment.
Ability to handle confidential information and explain policies when necessary.

" +"Education and Experience" +"

High‑school diploma or equivalent required.
Associates degree, business certification, or some college preferred.
Minimum of 6 months office experience; college education accepted in lieu of experience.
Other equivalent combination of education and experience accepted.
Preferred: 2 years of computer software use in an office setting.
Valid driver’s license required.

" +"Benefits" +"

Monday‑Friday 8:00am–5:00pm work schedule.
Hourly rate of $22 per hour, dependent on experience and qualifications.
120 hours paid time off (PTO) that increases with tenure.
12 paid company holidays, including President’s Day and Juneteenth.
Comprehensive 30‑day training program.
Career advancement opportunities.
Ongoing professional development and internal leadership programs.
Multiple medical plan options and health savings account.
Hospital, critical illness, and accident coverage.
Short‑ and long‑term disability and paid parental leave.
Employee stock purchase plan.
401(k) plan with company match.
Wellness program incentives such as medical plan premium holidays and HSA contributions.

" +"Physical Demands and Work Environment" +"

Office setting.
Light lifting, pushing, reaching, reading, acuity required; sitting more than 50% of the time, standing, stooping, talking, turning, walking.
Less than 10% nights away from home.

" +"EEO/AA Statement" +"

Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.

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