Executive Home Manager & Family Concierge

Job Description

Title: Full-Time House Manager & Family Assistant

Location: Woodland Hills, CA 91364

Employment Type: Full-Time (40 hours/week + occasional overtime) with all such time compensated in accordance with California overtime rules.

Proposed

Start Date:

ASAP

Compensation: $35–$43/hour based on experience (W2 payroll)

• 5 paid vacation days
• 2 paid sick days
• Guaranteed base weekly pay if help not needed
• Mileage reimbursement for errands on the job using personal vehicle

• Can maintain a smoke free environment
• Valid driver’s license and reliable transportation
• Able to pass a comprehensive background check
• Willingness to sign an NDA prior to interviewing
• Comfortable around dogs (35 lb doodle) and children

Monday–Friday, 7:00 AM – 4:00 PM

Flexibility for occasional overtime when household needs arise (e.g., when vendors are on site, family is preparing for travel, parties, or special projects are underway).

We are a warm and active family with a 4-year-old son and a friendly golden doodle. Mornings move quickly—everyone is out the door by 7:45 AM for school drop-off. One parent works long hours and travels frequently for high-level professional commitments, while the other parent oversees the family’s day-to-day responsibilities. We deeply value support from someone who helps create calm, order, organization, and consistency.

We’re looking for a grounded, trustworthy House Manager & Family Assistant who thrives in a household where responsibilities vary day to day, and where anticipating needs makes all the difference. This is a role for someone who is observant, proactive, organized, and comfortable working independently. If you enjoy taking ownership, seeing what needs to be done without being asked, and keeping a home running smoothly, this will be a wonderful long-term fit.

• Calm, steady, and comfortable with a quieter household environment We prefer someone who is respectful of space, is comfortable/works well solo, and can be soft spoken.
• Extremely organized and detail-oriented You maintain systems, create order, and notice when something is out of place.
• Self-motivated and proactive You see tasks before they are assigned — a worn porch mat, a cupboard needing reorganization, food for upcoming travel, packing or unpacking for trips — and take initiative to address it.
• Discreet and trustworthy Given the nature of the family’s work, confidentiality and professionalism are essential.
• Comfortable with dogs and young children Interaction with both will take place and an adequate confidence and comfort level is essential.
• Flexible and adaptable Particularly when schedules shift, vendors arrive, or the parents’ travel schedule changes.
• Kind, respectful, and open-minded The family values someone who blends in easily and supports their household values.
• Aligned with family communication values
  • Neutral language around food and praise (especially when interacting with child)
  • Minimal phone use around the child
  • No screen time for child

Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to:

• Maintain household organization systems (closets, pantry, storage, child bedroom, toys, office, garage, storage unit, etc.).
• Daily resets of common spaces; maintain overall neatness, ensure home is prepped for cleaning services.
• Seasonal swaps for clothing, décor, bedding, toys, and books. As well as when child outgrows items.
• Add to household schedules and calendars.
• Assist with holiday décor setup and breakdown (including purchasing items as needed during these times) and transporting to and from storage unit.
• Keep basement organized and tidy.
• Prepare for guest stays, holidays, and family events.
• Coordinate donation drop-offs/pick ups and manage resales.
• Assist with packing/unpacking for travel and seasonal transitions.
• Supervise or coordinate vendors and service providers (cleaners, landscapers, handyman, etc.).
• Daily tidying tasks (load…