Direct Appointment Executive Assistant to the Vice President of Instruction
Listed on 2026-08-17
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Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Education Administration, Administrative Management
Direct Appointment Executive Assistant to the Vice President of Instruction Please see Special Instructions for more details.
Please Note:
This is an Interim position. The position start date is September 1, 2026, and can last for up to six months.
Pre-employment Requirements
1. Education Code §87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.
2. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fees charged by the Department of Justice (DOJ) and FBI for the fingerprint report is the employee’s responsibility.
Fingerprint clearance must be received prior to the employee’s first day on the job.
Sponsorship The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
Position Information
Job Title Direct Appointment Executive Assistant to the Vice President of Instruction
Location Woodland Community College - Woodland, CA
Job Description
BASIC FUNCTION : Serves as the confidential executive assistant to the Vice President of the College, relieving the Vice President of a variety of complex administrative details; independently prepare reports, coordinate functions, communicate department policy and other administrative tasks.
DISTINGUISHING CHARACTERISTICS : The Executive Assistant to the Vice President assists in providing support for the leadship of the educational programs of the College and contributes to the executive management of the College.
REPRESENTATIVE DUTIES :
- Independently provide executive administrative support to a Vice President, relieving the administrator of a variety of technical and administrative duties; serve as a liaison between the Vice President and the public, students, staff and other campus officials; maintain specialized knowledge of an assigned area of educational administration.
- Initiate and answer telephone calls; screen and direct visitors and calls to appropriate personnel, schedules and confirms appointments and maintains the Vice President’s calendar.
- Coordinate, process and manage travel arrangements for the Vice President, faculty and others, to include conference registration and hotel. Organize, coordinate and manage various departmental activities, projects and functions as directed.
- Provide information and assistance in person or by telephone regarding programs, policies and procedures to faculty, staff, administrators, students and the general public.
- Assist in annual budget preparations; maintain current college instructional program and state funded budget accounts; monitor budget expenditures.
- Assist the Vice President in review, development and/or recommend changes of program policies and procedures.
- Gather, research and compile complex statistical information for budget preparation and for preparation of narrative reports for such items as program and curriculum review, handles grant and state reporting.
- Coordinate communication and activities with other College and District departments and personnel, students, educational institutions, vendors, other outside organizations and the public.
- Establish and maintain a variety of complex files and records. Prepares agenda items for meetings; attends meetings, records minutes, prepares minutes for distribution and maintains records; reviews and proofs documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; maintains confidentiality of the District’s negotiations with the collective bargaining units of the District.
- Acts as a key contact for student issues/complaints; solves problems, makes contacts for students, and routes students through the appropriate channels.
- Remain current concerning problems, situations, and conditions of special interest to the Vice President, President and other College administration. Exercise independent judgment concerning…
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