Account Coordinator - Ornamental Sales

Account Coordinator - Ornamental Sales

JOB SUMMARY:

Support responsibilities for Sales Department. Responsible for customer service for sales, sample requests and other inquiries. Responsible for processing commercial orders for assigned customers. Answers customer inquiries regarding seed availability and seed releases. Assist with allocations and prorates. Provides back up for Team Members.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Resolves customer questions related to orders, seed releases, samples, seed availability delegates and takes orders as needed.
• Receives, researches and promptly answers customer inquiries regarding product, seed quality, pricing and availability. Proactively keeps customer updated on their booking, order status and shipment date. Prepare sales reports customized for customer needs and for Area Sales Managers, as needed.
• Follow up on customer inquiries and researches to assure satisfactory completion. Must be able to provide technical product information, seed treatments and seed enhancement options to customers upon request.
• Keep customer profiles updated, with correct addresses, phone numbers, shipping account numbers, and other pertinent information.
• Work with Documents/Inventory team to keep current on country/state and international restrictions, customer requirements, and phytosanitary requirements. Work closely with Quality/Lab and Documents/Inventory Planner to request grading, reports of analysis and OIC's per customer requirements. Request lab reports when necessary.
• Performs other clerical duties, assists with reports and performs other projects as assigned by the Sales Department Managers. Perform back-up duties and support for other team members. Have a working knowledge of all assigned territories/customers when needed for backup, so shipments will not be delayed.
• Work with Finance and the Sales staff to solve credit, incorrect pricing and seed return issues. Assist in the research and resolution of Product Inquiries (complaints).
• Workwith Product Development (PD) and Sales Managers in the processing of trial sample orders, including reports as needed.
• Cross train within the department to learn internal processes, procedures and customer preferences associated with Sakata products.
• Attend at least one internal vegetable/flower event, virtual and otherwise, to help further knowledge of products and also develop customer relationships.
• Has the ability to offer discounts for non-standard seed lots within standardized rules or with the assistance of Sales Management.
• Proactively make customer calls to confirm shipment dates, discuss seed availability for spot orders, update contract status and support various Area Managers as required.

• Maintain a working knowledge of internal budgets and monthly sales goals.

• Proactively works to upsell products and sell through inventory. Work to sell substandard seed lots or small quantity lots.

SUPERVISORY DUTIES:

This job has no supervisory responsibilities.

EDUCATION AND EXPERIENCE:

• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience
• Computer skills required:
• General computer skills
• Microsoft Office:
  Word, Excel, etc.

Other skills required:

• Must have excellent telephone manner and speaking ability.
• Must have excellent word-processing skills, proficient in Word, Excel and other computer applications.
• Must be detail oriented and must be able to multi-task.
• Ability to handle stress especially when encountering necessary projects, deadlines and/or high workload.
• Must be able to work under strict time constraints and requirements.
• Customer service or related experience preferred.
• Spanish language fluency in reading and writing preferred.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Required to stand Frequently

Required to sit Frequently

Required to climb, balance, bend, stoop, kneel or crawl Occasionally

Required to talk or hear Frequently

Exposure to outside weather conditions Occasionally

• While performing the duties of this job, the noise level in the work environment is usually Moderate.
• The employee must occasionally lift and/or move up to 10 pounds
• A…