Accounting Generalist

Description

Founded in 1997, Cook’s Direct was the first company to specialize in food service equipment and supplies for correctional facilities. Drawing on deep operational experience, we built an organization that understands the unique demands of high-volume, high-pressure institutional environments. Since then, we have grown our partnerships to include correctional, educational, and institutional facilities across the country.

Cook’s Direct is seeking a detail-oriented and dependable Accounting Generalist to provide day-to-day support across our accounting team. This role handles high-volume data entry, supports both accounts payable and accounts receivable functions, maintains accurate records, and assists with reconciliations and administrative tasks.

• Enter invoices, credits, and journal entry support data accurately and in a timely manner
• Maintain organized digital records of invoices, receipts, and supporting documentation
• File and retrieve accounting documents to support month-end close, audits, and internal requests

• Assist with monitoring the AP inbox, routing invoices, statements, and vendor inquiries promptly
• Match vendor invoices to purchase orders and receiving documentation before processing
• Reconcile vendor statements and follow up on missing invoices or credits

• Process and apply customer payments (checks, ACH, credit card) accurately to customer accounts
• Prepare and send customer invoices, statements, and payment reminders
• Research and resolve payment application discrepancies and short pays

• Assist with bank and account reconciliations under the direction of senior accounting staff
• Maintain vendor and customer records, including W-9s and tax exemption certificates
• Sort and deliver internal mail on a regular schedule
• Support other accounting tasks and projects as needed; other duties as assigned

• High school diploma or equivalent; associate’s degree in accounting or business a plus
• 1+ years of accounting, bookkeeping, or office administration experience
• Proficiency with Microsoft Excel and comfort learning ERP/accounting software
• Strong attention to detail and accuracy in high-volume data entry
• Clear, professional written and verbal communication skills
• Ability to manage recurring deadlines and prioritize a varied workload

• Experience with ERP or accounting software (Microsoft Dynamics Business Central, Quick Books, Net Suite, or similar)
• Accounting experience in a distribution, retail, or product-based company
• Familiarity with three-way matching (purchase order, receipt, invoice)
• Experience with cash application or customer billing
• Familiarity with W-9 collection or tax exemption certificate maintenance
• Working knowledge of basic accounting principles (debits/credits, AP, AR)

• Detail-oriented - catches errors before they become problems and takes pride in accuracy
• Organized - keeps records, filing, and deadlines under control without dropping the ball
• Dependable - handles recurring daily tasks consistently and follows through to completion
• Eager to learn - wants to grow accounting skills and take on increasing responsibility
• Communicative - works professionally with vendors, customers, and internal teams
• Adaptable - comfortable shifting priorities and pitching in where needed in a growing company

• Competitive hourly wage commensurate with experience
• Comprehensive health benefits (medical, dental, and vision)
• Paid time off (PTO) and paid holidays
• 401(k) plan
• Professional development opportunities

Cook’s Direct, Inc. is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.