Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support capital projects, accounting activities, and daily office operations. This Administrative Assistant role is ideal for someone who enjoys balancing administrative duties with bookkeeping, billing, and financial support responsibilities.

The ideal Administrative Assistant is highly organized, comfortable with manual processes, and able to manage multiple priorities in a fast-paced environment.

• Track and maintain capital project information, including project costs, schedules, and billing
• Process vendor invoices and manage bill payments
• Support Accounts Payable and bookkeeping functions
• Assist with project billing and financial documentation
• Submit and track employee timecards
• Maintain accurate records and support office administration activities
• Assist with basic financial analysis and reporting
• Work across multiple systems while ensuring accuracy and organization

Required:

• Accounts Payable experience
• Bookkeeping experience
• Office management or administrative experience
• Billing experience
• Basic financial analysis skills
• Strong attention to detail and organizational abilities
• Comfortable working in a paper-driven environment

Preferred:

• Payroll experience
• Capital project tracking or project accounting experience
• Construction, utilities, municipal, or public works experience