Legal Secretary

Job Description

We are offering an exciting opportunity for a Legal Secretary to join our team in Newport, Rhode Island 4 days a week. This role primarily involves providing critical administrative support to our litigation attorneys, ensuring efficient processing of legal documents, and maintaining an organized filing system.

• Provide direct administrative and secretarial support to four litigation attorneys
• Efficiently process and type business and legal documents
• Screen incoming calls and handle client inquiries effectively
• Schedule and coordinate conferences, meetings, and depositions
• Manage e‑filing of documents in various courts and maintain attorneys' calendars
• Maintain regular telephone contact with courts and clients
• Organize and maintain the filing system for attorneys and provide general clerical assistance on various office projects
• Utilize Case Management Software for efficient case handling
• Handle Calendar Management tasks to ensure no conflicts in schedules
• Assist in resolving issues related to court proceedings and civil litigation
• Manage e‑Filing tasks to ensure legal documents are filed on time.

• Minimum of 2 years of experience working as a Legal Secretary or in a similar role
• Proficiency in Case Management Software
• Strong Calendar Management skills
• Familiarity with Court Proceedings, Litigation, and Civil Litigation
• Experience in e‑Filing systems
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational skills and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in Microsoft Office Suite
• Strong interpersonal skills and ability to work well in a team
• Ability to multitask and prioritize tasks effectively
• Willingness to continue learning and improving legal knowledge