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Facilities Coordinator
Job in
Woonsocket, Providence County, Rhode Island, 02895, USA
Listed on 2026-06-26
Listing for:
A-Line Staffing Solutions
Full Time
position Listed on 2026-06-26
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry, Administrative Management
Job Description & How to Apply Below
Facilities Coordinator (Excel + Vendor / Work Order Support)
Woonsocket, RI (On-site Tuesday–Thursday required)
Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Pay: $25.00/hr
If you’re an organized, detail-focused coordinator who enjoys tracking data, supporting vendors, and keeping work moving across multiple priorities, this Facilities Coordinator role could be a great fit. You’ll support a retail facilities/trade program by monitoring work orders, assisting with vendor proposal review, and producing accurate KPI and compliance reporting. Training is provided, and you’ll work with a team that is primarily office‑based.
WhatYou’ll Do
- Support day-to-day coordination of service providers and facilities/trade vendors
- Assist with vendor proposal/quote review and approval tracking
- Track service levels (SLAs), compliance items, and performance metrics
- Monitor aging work orders and help maintain clean, accurate reporting
- Build recurring Excel reports using pivot tables, VLOOKUP/XLOOKUP, and strong formatting
- Track KPIs tied to work orders, compliance metrics, and service levels
- Help with administrative tracking tasks such as mail sorting/tracking and violation tracking
- Manage multiple work streams at once and pivot as priorities shift
- Verifiable High School Diploma or GED required
- 2+ years of experience in coordination, administrative operations, facilities support, trade support, property/vendor program support, or similar work
- 2+ years supporting vendors/service providers (proposals, SLAs, performance tracking, or business reviews)
- Strong reporting/analytics background with high attention to detail
- Intermediate to advanced Excel required (pivot tables, VLOOKUP/XLOOKUP, large datasets)
- Experience tracking KPIs, compliance metrics, service levels, or work order reporting strongly preferred
- Comfortable in a fast-paced environment; able to prioritize and manage stress effectively
- Strong MS Office skills (Excel, Outlook, Word)
- Must be able to work on-site in Woonsocket, RI Tuesday–Thursday consistently
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