Executive Assistant to VP, Caremark Trade Relations

Position Summary

Provide high-level executive administrative support to the Vice President of Caremark Trade Relations at CVS Health. The Caremark Trade organization plays a critical role in shaping CVS Health's contracting and relationships with pharmaceutical manufacturers across one of the largest health care companies in the United States.

• Proactively manage and coordinate the VP's daily schedule, calendar, contacts, and high volume of communications across phone and email.
• Arrange and schedule a high volume of internal and external meetings, determining the relative importance of meeting requests and adjusting the calendar accordingly; anticipate scheduling conflicts and proactively resolve them.
• Coordinate meetings across multiple time zones with internal CVS Health leaders, pharmaceutical manufacturers, wholesalers, and other external trade partners.
• Execute complex meeting and event preparation (AV, room scheduling, telepresence/Teams events, off‑sites, etc.), including set‑up and follow‑up, preparing agendas, presentations and materials, documenting notes, coordinating follow‑up items to completion, and arranging for food and beverage as needed.
• Participate in meetings as appropriate, take detailed notes, extract action items, and disseminate information to relevant stakeholders, including weekly email updates.

• Arrange domestic and (as needed) international travel and all related accommodations, producing comprehensive and detailed itineraries that anticipate the needs of the executive on the road.
• Process reimbursement and expense reports through Concur in accordance with established policy guidelines; track expenses, reconcile receipts, and follow up in a timely manner.
• Coordinate with external partners and counterparts on logistics for off‑site meetings, industry conferences, and manufacturer visits.

• Prepare, proofread, format, and edit executive‑level communications, presentations, agendas, spreadsheets, and reports.
• Draft and edit correspondence on behalf of the VP, ensuring tone and content are appropriate for senior internal and external audiences.
• Prioritize and track deliverables, manage project timelines, deadlines, and requests across the team.
• Coordinate onboarding and offboarding of employees and consultants, including hardware requests, system access, and space planning.
• Manage general administrative tasks, including ordering supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, and deliveries.
• Maintain department files across electronic document systems, SharePoint, intranet sites, and web‑based project management tools.

• Serve as a strategic thought partner by developing a strong understanding of the VP's priorities, the Caremark Trade team's business objectives, and the organization's operating cadence.
• Act as a point of contact between the VP and senior leaders, external partners, and key stakeholders; provide a bridge for smooth communication and maintain credibility and trust with senior leadership.
• Build strong working relationships across other executive assistants, leadership teams, and functional partners to streamline communication and workflows.
• Handle highly sensitive and proprietary information with diplomacy, discretion, and confidentiality at all times.
• Independently resolve issues within scope and escalate appropriately when needed.
• Manage special projects as designated and assist other department members as necessary.

• 3+ years of progressive administrative experience supporting senior leadership, ideally direct support to VP‑level or above executives.
• Demonstrated experience managing complex calendars, executive phone coverage, and detailed work and travel itineraries.
• Advanced proficiency in Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
• Proven ability to work with and maintain confidential information.
• Exceptional organizational, written and verbal communication, and time‑management skills, with the ability to manage…